Rooms Coordinator, McMurdo Station

As a Rooms Coordinator you are responsible for room assignments at McMurdo Station, including tracking movement in and out of the station, updating the community phone list, and providing customer service to the McMurdo community.
POSITION: Rooms Coordinator

SEASON: Austral Summer (Summer 2026-2027)

LOCATION : McMurdo Station, Antarctica

SECTOR/DEPT : Gana-A'Yoo Services Corporation (GSC) Antarctica

WAGE: $801-$1,013 per week

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Works with the Lodging Manager to plan for all incoming resident placement.
• Communicates each day's linen needs to the Steward Coordinator.
• Receives communications from the Helicopter Coordinator, Fixed Wing Coordinator, Air Services Coordinator and/or Area Management in order to plan for accommodations for arriving inland and field camp personnel.
• Tracks the movement of McMurdo residents to and from field camps, other Antarctic stations, and Christchurch.
• Coordinates with the Chalet Admin and Communications Coordinator to provide updates to the online community phone list on daily basis.
• Assists the Lodging Coordinator, Assistant when creating key packets for incoming flights or field camp members
• Shares duty of presenting arrival briefs for incoming residents.
• Provides customer service to community for lodging issues.
• Assists with room inspections as needed.
• Send weekly dorm population updates to the Lead Water Plant Operator.
• Send weekly rosters to all of the RAs.
• Handles confidential matters (personnel actions, management reports, lodging issues, etc.) in accordance with management policy.
• Interacts with the National Science Foundation, military and other agency officials, both over the telephone and in person, in a professional and tactful manner.
• Provides direct support, using staff resources if necessary, to the achievement of all metrics related to ASC.
• Complies with all ASC Environmental Health & Safety, and Quality Assurance, requirements and goals. Provides documentation to these divisions as necessary to ensure adequate and legal documentation.
• Works to achieve ASC goals and contractual commitments
• Participates in MCI trainings and drill as determined by supervisor.
• Could be asked to perform janitorial duties if needed.
• May be required to perform duties requiring repetitive motion.
• Must be able to lift the safety regulation maximum on limited basis.
• Responsible for maintaining a safe workplace and ensuring safety is the highest priority in the workplace.
• Performs other duties as required.

EDUCATION :

• High school graduate or GED.

CERTIFICATIONS AND/OR LICENSING REQUIREMENTS:

• Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica.
• Valid driver's license
• Valid U.S. Passport

EXPERIENCE:

• Two years of experience in a secretarial, administrative assistant, or office management position required.
• Basic computer skills with word processing, spreadsheets and databases required.
• Previous experience with Station Services in Antarctica may be accepted in lieu of minimum experience.

OTHER :

• US citizenship or permanent residency required
• A prerequisite of employment for this position is to successfully gain a favorable Tier 1 - Elevated Background Investigation (EBI) result prior to deployment. Candidates hired for this position will be required to complete; online forms, written forms, fingerprint cards and provide additional details and information as requested by NSF Personnel Security.

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We are an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.