Grant Manager

Job Title Grant Manager Job Description Summary The Grants Manager is responsible for managing a diverse portfolio of grant projects throughout the lifecycle, from proposal preparation to project closeout. The Manager will complete tasks tied to the pre‑award and post‑award phases. Pre‑award tasks include researching and identifying new grant opportunities, assisting Principal Investigators (PIs) and administrative staff with grant proposal preparation and development, completing budget projections and justifications, routing internal paperwork, and interpreting agency/sponsor guidelines and regulations leading up to submission deadlines. Post‑award tasks include coordinating contract and subcontract administration, monitoring fiscal compliance of a project, facilitating programmatic and fiscal amendments, submitting financial reports, and completing closeout activities. The position requires an individual with exceptional project‑management and organizational skills, attention to detail, and a deep understanding of grants across various funding levels (federal, state, local) to ensure compliance with policies, procedures, rules, and regulations. Responsibilities Manage all stages of the grant lifecycle: proposal development, budget creation, contract implementation, award set‑up, invoicing, payment applications, reporting, and close‑out. Research and identify new funding opportunities based on the University’s mission and goals. Assist faculty/principal investigator (PI) in the development, preparation, and submission of grant and contract proposals following sponsor guidelines. Monitor and facilitate the proposal process through routing in compliance with University procedures and institutional signatures. Establish new grant awards in Enterprise system following review of the award packet that includes (when applicable) determination of appropriate protocol and research assurances such as IRB, IACUC, or Biosafety considerations. Lead kick‑off meetings for awarded grants to align stakeholders and set expectations. Conduct ongoing reviews, reconciliations, and projections of award expenditures, prepare adjustments and corrections to award budgets, complete internal budget transfers, and prepare financial reports as required by the sponsor. Submit purchase and/or requisition requests on behalf of PIs following internal policies/procedures. Provide regular reports to PIs to review and confirm monthly transactions and payroll charges. Initiate and submit requests for No‑Cost Extensions (NCEs), carryover, rebudgeting requests, changes in scope, and other changes to the award. Work with colleagues to resolve grant‑related issues as needed. Coordinate legal review of documents and obtain authorized signatures as needed. Interact regularly with and provide high‑quality customer‑service to faculty and staff across all active grant projects. Remain current on federal and state regulations and monitor upcoming funding sources and opportunities for sponsored research projects. Process and monitor grant‑funded student worker and graduate assistant positions. Gather information and respond to sponsoring agency or auditor inquiries. Assist with gathering data for reporting requirements and/or progress reports. Prepare appropriate documents when grants or contracts are transferred to another University. Complete closeout tasks for projects consistent with established timelines. Perform other related duties as assigned to support the Grants Administration Department. Minimum Qualifications Bachelor’s degree in a related field and/or two or more years of experience in research administration at an institute of higher education; OR Three (3) years of direct experience in grant development and/or compliance experience working with federal, state, and/or local agencies. Knowledge and experience in working with grant and contract procedures. In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications Bachelor’s degree plus five (5) years of sponsored research administration experience in a higher education setting or grant‑related field. Knowledge of OMB Uniform Grant Guidance (UGG) compliance requirements. Knowledge of federal agency policies (e.g., NSF, NIH, NASA). Knowledge of Workday ERP system. Pre‑ and post‑award grant experience. Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre‑Award Administrator (CPRA). Knowledge, Skills, and Abilities Demonstrated computer competency and working knowledge of Microsoft Outlook, Word, and Excel. Familiarity with grants at various levels, including federal, state, and local/private agencies/organizations. Effective grant proposal and/or budget development experience, with attention to detail. Excellent written and verbal communication skills. Manage multiple projects and deadlines simultaneously, ensuring compliance with internal and external guidelines. Required Licenses, Certifications, and/or Other Specific Requirements of Law Must possess a valid driver’s license. This position requires a criminal background check. This position is subject to federal and state privacy regulations. Normal Work Schedule This position is a salaried exempt. The normal work schedule is Monday – Friday, 8:00 a.m.–5:00 p.m. However, occasional overtime (weekends and evenings) may be required. Target Hiring Salary $60,000 – $65,000 commensurate with experience. Location / Work Model Full‑time / On‑site Diversity Statement Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided. Benefits Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. These comprehensive coverage includes flexible spending accounts, medical and life insurance, and workers’ compensation. Health benefits are administered through People First, on behalf of the State of Florida, as pre‑tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.–6 p.m. EST. Retirement Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. More information. Other Benefits Discounts & Perks Annual Leave To help promote work‑life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU‑1.008. Sick Leave Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program. Employee Assistant Program (EAP) #J-18808-Ljbffr