Cancer Registrar

Clinical Staff - Medical Ancillary SupportThe Cancer Registrar (Oncology Data Specialist or ODS) is a highly trained data management expert who is involved in managing, analyzing and interpreting clinical cancer information for the purpose of education, research and outcome measurement. ODS utilize quantitative and qualitative decision making to identify all reportable cancer cases as well as to code each case accurately within 6 months of the first contact with a patient. ODS captures a complete summary of the history, diagnosis, treatment and disease status for every cancer patient. ODS ensure timely, accurate and complete cancer data collection on all types of cancer diagnosed and/or treated within the UAMS system, while adhering to the standards of the American College of Surgeons (ACOS), Commission on Cancer (CoC). The data collected by the ODS includes in and out migration of the UAMS Health System for patients with cancer for treatment and services as well as identifying the top cancer sites served at the facility. The ODS serves as a data subject matter expert and is responsible for bridging the gap between clinicians and statisticians. The Cancer Registry is a valuable resource for hospital and administrative planning, treatment planning, research and monitoring of patient outcomes. They use a fully integrated, multifunctional database comprised of demographic, diagnostic treatment and outcome information on all cancer patients with reportable disease, both analytic and non-analytic. The Cancer Registry is a vital part of the NCI designation requirements for the UAMS Cancer Institute.Minimum Qualifications:Associate's degree plus 2 years of experience in cancer registry.Current Oncology Data Specialist (ODS) certification from the National Cancer Registrars Association (NCRA) ~OR~ Applicant is within 30 days of completing Cancer Registry required coursework from an accredited training program. A formal letter from the accredited program confirming current enrollment and expected completion date is required. Must successfully complete the ODS exam within 12 months of hire.Knowledge of cancer registry principles and practices, including medical record policies and procedures; indexing, classification, and staging systems; and medical terminology, human anatomy, and physiology related to cancer processes.Proficiency in database management, with experience abstracting and coding cancer-related data from computerized medical records and laboratory reports.Ability to prepare clear and accurate reports; interpret and follow written policies, instructions, and regulatory standards; analyze information; and manage multiple tasks simultaneously.Strong verbal and written communication skills and effective interpersonal skills.Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.Preferred Qualifications:Successful completion of two semesters of college-level Anatomy and Physiology from an accredited 2-or 4-year institution.Associate's Degree in Health Information ManagementRHIA, RHIT, CPC or CCSResponsibilities include abstracting comprehensive data set in a timely manner utilizing pathology and radiology reports, treatment records, laboratory values and other pertinent records. Documents diagnosis, stage, disease extent, treatment and response. Uses multiple EMR information sources (Pathology, PT, Radiology reports, etc) to make a final determination for cancer staging of cases not staged by physician. Abstracts all primary cancer sites in accordance with multiple primary rules established by the CoC. Abstracts patient information into the cancer management database in compliance with government regulations. Maintains familiarity with ACoS and Arkansas Department of Health Reportable Lists and identifies qualified cases for inclusion in the Cancer Registry database. Research and collect diagnostic and treatment information for each patient from non-hospital sources (skilled nursing facilities, rehabilitation centers, etc) and updates abstracts by coding and text. Evaluates Multi-disciplinary Tumor Board Conference notes and includes information in abstract. Review and sort the coding list provided by HIM to identify potential cancer cases for inclusion in abstraction. Identify if a case is a re-occurrence which is to be added to an existing abstract. Identify cases which are non-reportable in accordance with Arkansas Central Cancer Registry regulations. All cancer cases are followed from initial diagnosis to end of life. Requires annual patient contacts to obtain information including cancer status, ongoing treatment, new cancer, vital status, etc. Patients who have expired are verified via obituary or death certificate. HIM is notified of this death to ensure the patient's record is updated. Ensures zero errors prior to data submittal to accrediting bodies. Assists with quality control of abstracts by physicians in accordance with CoC standards. Coordinates and conducts quality improvement studies as approved by the Cancer Committee in adherence to the American College of Surgeons standards. Performs quality control of abstracts using a variety of methods including but not limited to visual review, computer edit checks, audits, data query, re-abstracting and reliability studies. Participates in peer review of edit sets based on text vs. coded fields. Pulls reports as requested by internal and external requestors for statistical analysis, quality etc. Prepares data for National Cancer Data Base (NCDB) according to CoC standards. Prepares data for the Arkansas Central Cancer Registry in accordance with state and federal requirements. Abstracts data for special cancer studies in collaboration with clinical investigators in a timely manner, including data fields not typical of the comprehensive data set. This research is vital to meet the requirements for NCI designation. Reports productivity daily and maintains monthly standards. Mentors new ODS and participates in ongoing education. Maintains ODS accreditation by obtaining 21 CE's annually. Assists in the development and ongoing revision of policies and procedures relative to the cancer registry operations and abstracting. Maintains professional activities to remain current with cancer treatment developments, registry operations, and accreditation requirements. May perform other duties as assigned.Salary Information: Commensurate with education and experienceRequired Documents to Apply: List of three Professional References (name, email, business title), ResumeOptional Documents: License or Certificate (see special instructions for submission instructions), Proof of Veteran StatusSpecial Instructions to Applicants:Recruitment Contact Information: Please contact View email address on click.appcast.io for any recruiting related questions.All application materials must be uploaded to the University of Arkansas System Career Site do not send to listed recruitment contact.Pre-employment Screening Requirements:Criminal Background CheckThis position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Sitting, TalkingFrequent Physical Activity:Repetitive MotionOccasional Physical Activity:StandingBenefits Eligible:Yes