Personal Concierge / Executive Assistant to the CEO

Personal Concierge

We are looking for a Personal Concierge who not only excels in organization and efficiency but also brings a touch of creativity and aesthetic sense to the role. The ideal candidate is proactive, detail-oriented, and energized by working in a fast-paced environment. You will work directly with the CEO, ensuring that all aspects of their professional and personal life are managed with care and precision.

As a Personal Concierge at Fair Trade Outsourcing, you will play a crucial role in supporting executive-level management. You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. The Executive Assistant is a key contributor to the efficiency and effectiveness of the executive team.

Responsibilities:

• Efficiently manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.
• Organize and coordinate meetings, conferences, and events, ensuring all logistics are seamlessly executed.
• Draft, edit, and proofread correspondence, reports, and presentations for executives.
• Handle sensitive and confidential information with the utmost discretion.
• Arrange and coordinate travel itineraries, accommodations, and logistics for executive travel.
• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met.
• Collaborate with other administrative staff to ensure smooth workflow and efficient support for the entire department.

Requirements and Skills:

• 6 – 8 years of experience as an Executive Assistant or in a similar role supporting high-level executives.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, including proficiency in business correspondence.
• High level of discretion and integrity when handling sensitive and confidential information.
• Proficient in using office software (Microsoft Office suite) and other relevant tools.
• Ability to adapt to changing priorities and work well under dynamic and demanding work environments, ensuring consistent performance even under tight deadlines.
• Proactivity and diligent attention to various responsibilities will be crucial to ensuring operational efficiency and the team's ongoing success.
• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• Bilingual English - French/Spanish, or German is a plus.