Purchasing Analyst - Facilities and Real Estate

Overview JOB SUMMARY Under minimal direction, this position performs procurement functions in compliance with policies, procedures and applicable State and Federal rules and regulations. With minimal supervision allowing for independent judgement and action, the Purchasing Analyst acts as a liaison between department leaders to meet organizational priorities and procures equipment, supplies and services at the best value possible for assigned departments or functions. This role prepares informal bids and formal solicitations within established purchasing procedures and applicable laws, reviews departmental requests, communicates with vendors, manages process from planning to execution of contract. *This is a 'hybrid' position. Hybrid = Individuals in this position may work both at an approved off‑site location and onsite at a primary location or multiple locations based on business needs. Responsibilities Essential Functions Plans, develops and awards complex solicitations and contract awards to support assigned business leader’s strategy and operational needs. Develops and implements informal and formal solicitations based on policy guidance and business needs, including every phase of planning and development of procurements and assists with moderately complex solicitations in key areas. Develops and implements Historically Underutilized Business (HUB) vendor outreach and education. Provides information and assistance to staff regarding purchasing procedures, purchase order/bid status updates and contract status. Creates, manages and maintains database and documentation, including reviewing for conformity to negotiated rates, rules and regulations. Reviews and approves purchase orders, solicits bid proposals and reviews requisitions for goods and services purchased for the Facilities and Real Estate Development (Construction) teams. Research, interview and negotiate with suppliers to obtain prices and specifications. Places orders against existing contracts or approved requisitions. Coordinates and manages pre‑bid conferences with vendors. Posts public notices as applicable. Collaborate with project sponsors and business owners to guarantee projects and requests align with customer and/or departmental strategies and goals. Meet with customers and technical teams to understand, identify, and define business needs. Compiles data for, and prepares Contract, Procurement and HUB Utilization reports for Executive Management and the Board of Managers. Implements records management practices for assigned area(s) according to policy and procedure and maintains assigned files and records. Partners with the Facilities and Real Estate Development teams to ensure the most appropriate means of Purchase is utilized to ensure accuracy and contract optimization. Performs other duties as assigned. Qualifications MINIMUM EDUCATION: High School Diploma or equivalent REQUIRED EXPERIENCE: 2 years experienceworking with customer and stakeholders to perform businsess needs assessments 2 years experience in procurement including the following: Development and review of specifications Development and review of scopes of work Identification and selection of procurement methods Issuance of purchase orders against existing cooperative or company group purchasing contracts Identification and preparation of evaluation criteria Preparation and advertising of solicitation documents Negotiation of proposals #J-18808-Ljbffr