Administrative Assistant

Administrative Assistant

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role: Administrative Assistant Superior, WI (then Duluth, MN due to office move scheduled for 12/1/26) M-F, 7:00am - 4:00pm December 1, you will transition from being primarily receptionist-based to primarily administrative support for the Global Mobility, Real Estate, and Workplace Services teams. Enbridge is moving building and will not longer have a need for full-time front-desk duties. The position will continue to provide front-desk and receptionist coverage as needed while taking on expanded administrative, coordination, and operational responsibilities across these teams.

Key Responsibilities:

• Answer phones
• Visitor Management
• Photo ID badges and upload picture to WorkDay
• Name plate requests, input location information in WorkDay
• Action invoices and Service Now tickets for Workplace Services
• Elink, SharePoint, Service Now, E-mail response activities
• Vendor Management
• Liaison for large moves, weekly moves, additions, and changes
• Assist Real Estate and Workplace Services department with select admin activities (room bookings, catering requests, stationery supply orders, etc.)
• Provide back-up (alternate) coverage for other Workplace Services team members
• Participate in multiple projects such as Environment Health & Safety plans, sustainability programs or other facility related projects
• Deal with difficult situations and clients
• Cross Train with other Navigators and Workplace Services Coordinators
• Parking Management
• Access Card Management
• Perform Gatekeeper responsibilities; screen each visitor and caller to protect office staff from external threats.
• Perform ad hoc responsibilities as requested by Supervisor / Team Lead Workplace Services (business card reviews and approvals, Iron Mtn. liaison, drafting template communications, entering work orders, etc.)

Qualifications:

• Primary competencies Customer Service
• 1 or more years of experience in an office administration role or customer service role
• Prioritize across multiple areas and issues
• High energy and enthusiastic with a desire to provide an exceptional customer service experience
• Maintain the integrity of the company brand and protect our reputation in interactions with guests, employees and contractors

Wectec Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

Wectec Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following: Comprehensive Health and Income Protection Benefits 401(k) Savings Plan Paid Vacations for Qualifying Positions

The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $18.00 - $20.00.