Administrative Assistant

Administrative Assistant ILocation: Bellevue, WADepartment: Finance & AccountingWork Arrangement: On-SiteEmployment Type: Full-TimeSalary Range: $24.50 - $27.00 hourly (depending on experience)The Role:The Odom Corporation is seeking an Administrative Assistant I to join our team. The Administrative Assistant provides general administrative, clerical, and office support to assigned leaders, departments, or locations. The position helps organize information, coordinate activities, maintain records, prepare documents and communications, and support routine office and business needs. Specific assignments may vary based on location, department, staffing, and business needs. The role is designed to provide flexible administrative support across a variety of office functions while helping maintain organized, efficient, and responsive operations.What You'll Do:Administrative & Office SupportProvide general administrative and clerical support to assigned leaders, departments, or locationsPrepare, format, proofread, copy, scan, file, and distribute correspondence, reports, presentations, forms, and other materialsPerform data entry, maintain records, logs, files, and shared information, and compile routine information or reportsAssist with supplies, mail, deliveries, purchasing, invoices, expense documentation, and other routine office processes as assignedMaintain organized workspaces, files, records, shared resources, and administrative systemsSupport other general office and administrative activities based on location and business needsScheduling, Meetings, & CoordinationCoordinate calendars, appointments, meetings, conference rooms, and related logistics as assignedPrepare meeting materials, agendas, notes, follow-up items, and other meeting supportAssist with travel arrangements, events, employee activities, and other logistical needsTrack routine requests, deadlines, and administrative activities and follow up as appropriateCoordinate with employees, departments, vendors, and other business partners to support assigned activitiesCommunications & ServiceRespond to routine questions and requests from employees, customers, vendors, visitors, and other contacts and route matters appropriatelyPrepare and distribute routine communications, correspondence, notices, and other informationMaintain contact lists, schedules, directories, and other shared information as assignedProvide professional, responsive service to employees, leaders, customers, visitors, and business partnersHandle confidential or sensitive information with appropriate discretion and professionalismBusiness & Operational SupportAssist departments and leaders with routine business processes, documentation, coordination, and administrative needsSupport established office, departmental, and Company proceduresAssist with office equipment, facilities, technology, safety, or service needs by coordinating with the appropriate resourcesProvide backup support for reception, front-office, or other administrative functions when neededSupport projects, initiatives, and other business activities requiring administrative coordinationPerform other administrative and office support responsibilities consistent with the general nature of the positionContinuous Improvement & FlexibilityIdentify practical opportunities to improve administrative processes, organization, service quality, and efficiencyLearn and use applicable business systems, procedures, and tools required by the assignmentAdapt to changing priorities, assignments, and business needs while maintaining accuracy and follow-throughWork collaboratively across departments and provide support where needed to help maintain effective business operationsWhat We're Looking For:Education & ExperienceHigh school diploma or equivalentPrior administrative, clerical, office, customer service, or related experienceExperience using standard office technology and business softwareAbility to organize information, manage multiple assignments, and complete work accurately within established timelinesWhy Join Odom?Competitive compensation and benefits packageCareer growth and advancement opportunitiesCollaborative and supportive work environmentOpportunity to make a meaningful impactMulti-state and multi-location business experienceJob Details$24.50 - $27.00 hourly (depending on experience)$500 employment bonus after 6 months and $500 employment bonus after 12 months of employmentIncredible work/life balance.Great work cultureUp to 128 hours Paid Time Off to start9 Paid Holidays AnnuallyMedical, Dental, and Vision Benefits401(k) with Employer matchWork EnvironmentWork is primarily performed in a professional office environment.The work environment is generally quiet - moderate in noise level.Physical DemandsReasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.Regularly required to sit, stand, walk, and use standard office equipment.Frequently required to communicate verbally and in writing.Occasionally required to lift and move items weighing up to 20 pounds.Must be able to review and analyze information on computer screens and printed materials.About The Odom CorporationThe Odom Corporation is one of the largest and most respected beverage distributors in the Pacific Northwest and Hawaii. For more than 90 years, we have partnered with leading suppliers and retailers while investing in our employees, customers, and communities.Standard Employment ProvisionsReasonable accommodation will be provided to enable qualified individuals with disabilities to perform the essential functions of this position.Equal Employment OpportunityThe Company is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.Job Description DisclaimerThis job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or reassign duties, responsibilities, reporting relationships, and position requirements as business needs require.