Finance Manager

The Division of Hospital Medicine within the Department of Medicine at Stanford University is seeking a Finance Manager (Financial Manager 1) to provide financial leadership and oversight for a large, complex, and growing portfolio. Reporting to the Administrative Division Director, this role serves as the primary financial lead for the Division, overseeing budgeting, forecasting, reporting, and compliance across multiple funding sources. In partnership with Division leadership, the Finance Manager supports strategic planning, resource allocation, and long‑range financial strategy, translating complex financial data into actionable insights for executive decision‑making. This position is hybrid (3 days on site, 2 days remote) and subject to operational needs. Key Responsibilities Lead annual budgeting, forecasting, and long‑range financial planning; develop financial models and scenario analyses; monitor performance through variance analysis. Oversee SHC funds flow across clinical, sponsored, and non‑sponsored accounts; support faculty compensation programs; manage budgets for centrally managed programs and divisional initiatives. Oversee post‑award financial management in collaboration with RMG and OSR, ensuring compliance with sponsor and university requirements including allowability, salary cap, sub‑awards, and award closeout. Develop and maintain financial reports, dashboards, and executive‑level summaries; provide clear, concise financial guidance to faculty and administrative leaders. Partner with stakeholders across the Division, School, and University to resolve issues, align reporting approaches, and strengthen internal controls and compliance. Drive process improvements and implement scalable workflows across budgeting, reporting, award management, PTA setup, invoicing, and SHC funds flow. Lead or support complex initiatives that improve financial reporting, operational transparency, and stakeholder experience. Identify and resolve complex issues spanning multiple functional areas; develop recommendations and coordinate implementation with stakeholders. Manage and develop staff, including hiring, onboarding, coaching, performance management, and succession planning. Duties Manage other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning. Establish overall objectives or direction for a unit, project, or operational area; plan, direct, and monitor all budgets; manage business operation and administration of a functional unit or area. Identify and resolve complex issues spanning multiple areas, applying ingenuity and creativity to problem analysis and resolution. Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points. Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness of management financial processes and reports. Collaborate with colleagues on cross‑functional projects; contribute to solutions affecting policy changes or new controls or processes. Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions. Contribute to projects in the work area or unit; make decisions determining approach to managing and completing processes. Represent the unit within the functional area or school and to external constituencies. Desired Qualifications Master's degree in finance, accounting, healthcare administration, MBA, or related field. Knowledge of SeRA, Oracle systems is a plus. Ability to manage a sponsored project with an understanding of its overall scope and goal. Expert knowledge and fluency of governmental regulations (Uniform Guidance, FAR, etc.). Ability to complete Cardinal Curriculum I and II within first year in role. Proficiency in data management and analysis tools. Experience with financial processes relating to clinical research, academic organizations, and/or academic medicine. Prior supervisory experience. Strong project management skills. Exceptional organizational skills and attention to detail and accuracy. Demonstrated ability to prioritize own work, multitask, and respect deadlines. Excellent written, oral, and interpersonal communication skills. Personal effectiveness and credibility. Education & Experience (required) Bachelor's degree and six years relevant experience or a combination of education and relevant experience. Knowledge, Skills And Abilities (required) Advanced knowledge of Microsoft Office Suite. Knowledge of Oracle or other business financial systems. Solid understanding of financial principles. Advanced oral and written communication skills. Ability to clearly and effectively present information to internal and external audiences, and all levels of management. Strong analytical skills to review and analyze complex financial information. Strong leadership and management skills with previous experience managing people, delegating workload and providing direction or corrections as necessary. Knowledge of property management requirements related to Stanford or non‑Stanford title of equipment and fabrications. Demonstrated competency in project management of a high volume of work, including some cyclical work; if managing sponsored projects, ability to manage post‑ and pre‑award administration. Knowledge of procurement needs, including sole‑sourcing, cost analyses, vendor requirements, and small business reporting. Demonstrated experience working successfully with PIs, their administrative staff, and the Office of Sponsored Research and external sponsors. Demonstrated success in performing meticulous, high‑quality and compliant work. Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources, and act as a mentor and resource to others. Physical Requirements Constantly sitting; frequently perform desk‑based computer tasks, use telephone, write by hand, sort and file paperwork. Occasionally stand, walk, lift or carry objects weighing 11–20 pounds. Rarely reach or work above shoulder height. Working Conditions Routine extended working hours during peak cycles; travel to school or unit sites across the university. Working Standards Demonstrate the ability to work well with Stanford colleagues and clients and with external organizations. Commit to personal responsibility and safety, communicate safety concerns, and use and promote safe behaviors based on training and lessons learned. Comply with all applicable University policies and procedures, including those in the University’s Administrative Guide. The expected pay range for this position is $146,116 – $165,219 per annum. Pay will be adjusted based on scope, responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market pay for comparable jobs. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full‑time Job Code: 4456 Employee Status: Regular Grade: J Requisition ID: 108976 Work Arrangement: Hybrid Eligible #J-18808-Ljbffr Inside Higher Ed