Materials Handler III

Job TitleThis position is open to current Colorado residents only.This recruitment may be used to fill multiple vacancies.Opt in below to receive text message updates on CDHS recruiting events!CDHSCareersDescription Of JobThis work unit exists to maximize to the fullest extent possible the purchase value of public funds by using the most economical and effective means as provided by statutory reference to procure, receive, store and distribute commodities and services for all Department of Human Services, Southern District Agencies, as well as Department of Youth Corrections Facilities, Colorado State Veteran's Nursing Homes, DOC-San Carlos, DOC-La Vista and the Pueblo Regional Center. Must also maintain inventory control for all Southern District Capital Asset and Warehouse inventories in accordance with State Fiscal Rules. The department also exists to promote the CDHS mission.This position exists to support the Southern District Procurement operations, including ISD1, ISD2, and warehouses. Responsibilities include managing and providing logistical support in the placement of commodity orders, receipt of goods, resolution of invoice discrepancies, proper storage, and issuance of commodities to all CDHS Southern District Agencies. This position verifies all shipments, resolves delivery discrepancies, and addresses issues related to quality or service. The employee ensures proper storage and cleanliness of commodities in accordance with USDA regulations and monitors freezers and refrigerators daily. Deliveries to outlying agencies are required; a valid Colorado Driver's License is necessary. A Class B (CDL) license is preferred but not required. The position operates lift trucks and pallet jacks and performs data entry into CORE, including creating Purchase Orders, Printing Pick & Issues, and Receiving Reports. This position is responsible for maintaining accurate inventory levels and requesting adjustments through accountingManages the receipt, storage and distribution of commoditiesManages the receipt, storage and distribution of commodities in the Southern District Procurement Warehouse per USDA regulations, policies and procedures. Make support decisions regarding inventory, purchases, receipt, issues and adjustments. Determines and maintains adequate commodity stock levels in the food warehouse Determines when and what items need to be ordered, re-ordered and replenished and stockedManages the Scheduling of DeliveriesManages the scheduling of deliveries from trucking companies and assists delivery drivers with unloading commodities.Verifies shipping bill of lading for accuracy, quality, grade, freshness, packaging, and quantity discrepancies, Verifies that product meets specifications, and reports findings to the appropriate authority. Prepares Purchase Orders and Receiving Documents in the CORE system.Manages CORE ProceduresEmployee Prints and use CORE Pick & Issue (PI) documents to pull and prepare commodity items for delivery to Southern District Agencies.Verifies PI documents match commodities pulled from inventory ready to be delivered to ordering agencies. Approves SR'S from other state agencies such as Department of Youth Corrections (DYC) & Nursing Homes while documenting and tracking all PI'S, SR'S, and CI'S through the entire warehousing process.Determines that received commodities are put into the designated location within the warehouse to include freezer and refrigerator locations according to USDA Regulations, rotating stock utilizing the FIFO Method.Training & Equipment MaintenanceMaintains the building and equipment including cleaning, safety standards, and routine equipment maintenance. Maintains vehicle logs according to the State Fleet Management Policy and schedules vehicle repairs and maintenance.Manages the delivery and receipt of commodities/Other Decisions as AssignedAssists in receiving all incoming FedEx, UPS and other carriers' shipments verifying product is not damaged by carrier.Delivers warehouse commodities and receive packages for departments and patients following campus security rules and regulations.Deliveries are made to the following Southern District Facilities: CMHIP, Pueblo and Colorado Spring Youth Detention Centers, Florence Nursing Home and the San Carlos Correctional Facility.Other Decisions as Assigned, that are not covered in duty statements that may ariseMinimum Qualifications, Substitutions, Conditions Of Employment & Appeal RightsMinimum Qualifications Two (2) years of relevant experience in an occupation related to the work assigned to this position.Substitutions Additional appropriate education will substitute for the required experience on a year-for-year basis.Preferred Qualifications: The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:The successful candidate will have a record of reliability and dependabilityKnowledge of distribution practicesAbility to use proper lifting techniquesAbility to demonstrate initiative, and commitment towards completing assignments efficiently with attention to detailEquipment certifications such as forkliftProfessional experience working for a food producer or food-related non-profitExcellent customer serviceAbility to maintain a clean driving recordConditions of Employment:Full background checkMust possess a valid, unrestricted U.S. Driver's LicenseAbility to operate lift trucks, pallet wrappers, walkie-riders, manual and electric pallet jacks and forklifts.Ability to handle and store cleaning materialsAbility to travel in-state to visit recipient agencies, make deliveries. Out of state to conferences.Ongoing function capacity testingFormer State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant's prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.CDHS Selection Process Explanation: Employment history is calculated on a full-time basis (40/hours per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.Minimum Qualification Screening Process: A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached." You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated. Comparative Analysis Process – Structured Application Review: After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing. Your Work Experience/Job Duties: Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. Ensure this information is documented in the Work Experience section of the application. If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question. Supplemental Questions: Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing). Appeal Rights:You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.You or your representative must sign and submit the official appeal form for review.You can find the official appeal form here (Download PDF reader).You must be deliver the official appeal form to the State Personnel Board: By email (View email address on click.appcast.io), orPostmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, orHand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), orFaxed View phone number on click.appcast.io) within