Executive Assistant

Executive Assistant To The VP, Commercial North AmericaWe are seeking a highly proactive, tech-savvy executive assistant to support the VP, Commercial North America. This role goes beyond traditional administrative support—serving as a strategic partner who anticipates needs, drives efficiency, and leverages modern tools (including AI-enabled solutions) to optimize executive productivity.The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates sound judgment, and operates with a high degree of ownership, discretion, and adaptability. This individual will also provide occasional support to other senior leaders for travel coordination and on-site event execution.Essential Duties And ResponsibilitiesExecutive Support & OperationsManage a complex and ever-changing executive calendar; prioritize competing demands with a strategic mindsetCoordinate and execute internal and external meetings, leadership sessions, and customer engagementsPrepare high-quality materials including presentations, reports, meeting agendas, and communicationsDraft and manage correspondence on behalf of the VP, ensuring timely follow-up and alignmentTravel & LogisticsArrange domestic and international travel, optimizing for cost, efficiency, and executive preferencesManage expense reporting and ensure compliance with corporate travel and expense policiesSupport travel coordination for additional senior leaders as neededPlanning & CoordinationLead logistics for leadership meetings, workshops, and off-site events (virtual and in-person)Coordinate cross-functional activities, acting as a central point of contact when neededAssist with company-wide or departmental initiatives, including communications and reportingTechnology & InnovationLeverage modern productivity tools and AI (e.g., Copilot, automation tools, scheduling platforms) to improve workflows and reduce manual effortIdentify opportunities to streamline processes and introduce efficiencies across executive support activitiesMaintain and manage digital files, systems, and workflows with a focus on organization and accessibilityOperational ExcellenceHandle confidential and sensitive information with the highest level of discretionProactively identify issues and resolve them independently with minimal directionServe as a trusted liaison across internal teams and external partnersJob RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience:Bachelor's degree preferred; equivalent experience considered5–8+ years supporting senior executives in a dynamic, fast-paced environmentExperience supporting VP-level or above strongly preferredExperience in a remote or hybrid environment is a plusPreferred Qualifications:Exceptional organizational and prioritization skills with strong attention to detailProven ability to operate independently and anticipate executive needsStrong written and verbal communication skillsHigh level of professionalism, judgment, and discretionAdvanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)Experience with collaboration and productivity tools (e.g., Teams, SharePoint, project tools)Comfort using and learning new technologies, including AI-powered tools and automation platformsTravel RequirementsPosition may require 10% domestic travelPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Target Market Salary Range:$80,000 - $97,800Operating Company: DEXIS