Lead School Secretary

Lead School Secretary

Phoenix High School

KSP, Range 10

$18.11 - $23.94/hour (Pay Rate for 2025 - 2026 School Year)

10-month, Full-time

Scope of Responsibilities

Performs secretarial work in the office of a middle school. Serves as lead office worker. Duties include communicating with teachers, students, parents, and other citizens.

Performance Responsibilities

1. Acts as school receptionist and secretary to the principal, keeps the principal's calendar, and communicates with teachers, parents, and others in the community.
2. Prepares correspondence at the direction of the building principal.
3. Researches and prepares reports, maintains school records, handles and disperses funds, performs inventories, and orders supplies and equipment as needed.
4. Serves as lead office worker. Orients and trains assistant school secretary, delegates and checks work, supervises volunteers and hourly workers.
5. Supervises behavior of students sent to the office.
6. Organizes and performs clerical duties; maintains files.
7. Observes district time schedules, posts notices.
8. Cares for students having health problems or injuries, contacts parents or doctors, arranges for medical follow-through, or determines that the child is under direct supervision of the parent.
9. Performs other duties as assigned.

Minimum Qualifications

1. High School Diploma or Accredited Equivalency.
2. Evidence of keyboarding and computer proficiency through skills testing.
3. Proficient in Microsoft Office Programs (Word, Excel, PowerPoint) and Google Suite and office technology utilized in the department.
4. Demonstrated evidence of leadership ability.
5. Demonstrated ability to communicate verbally and in writing to parents and staff.
6. Ability to compile, organize, and prepare written reports.
7. Completion of classes in computers and/or business administration.
8. Previous office experience in a school office position.
9. Evidence of a desirable work record (i.e., low absenteeism, good performance, flexibility).

Kalamazoo Public Schools is an Equal Opportunity Employer.