Administrative Bookkeeper

Job Title: Tax Office Administrator Salary: $50,000 per year #3463 About the Role We are a tax firm with three partners seeking a detail-oriented Office Administrator to manage our internal operations and workflow. In this role, you will support the partners by handling the technical and logistical "follow-through" of our client engagements ensuring documents are signed, books are updated, and meetings are seamlessly scheduled based on partner preferences. Key Responsibilities Logistics & Scheduling: Manage partner calendars and schedule initial phone or conference room meetings for new clients as directed. Signature & Compliance Workflow: Facilitate the sending and tracking of signature forms and engagement letters via electronic signature platforms. External Bookkeeping & Data Entry: Perform accurate data entry for bookkeeping clients and manage the collection of payments or payment information. IRS Communication: Preparation of IRS letters, Power of Attorneys, etc. Document Processing: Handle high-volume scanning, digital filing, and the printing, assembly, and mailing of completed tax returns. Administrative Support: Manage outgoing mail, frequent trips to the post office, and maintaining office supplies. Software Research: Assist with research projects to evaluate new software or tools for firm-wide implementation. Other Duties as Assigned Qualifications Experience: 2-5 years in an administrative or professional office role. Communication: Ability to communicate professionally with clients via email or phone. Organization & Attention to Detail: Ability to maintain organized and thorough recordkeeping while managing multiple client files, deadlines, and priorities during high-volume seasons. Technical Proficiency: Proficiencies in QuickBooks Online, Adobe, and Microsoft systems. Reliability: Must have reliable transportation. Adaptability: Must be willing to learn and adapt to different software, circumstances, and workflows. Education: High school diploma required; relevant administrative or office experience preferred. Work Schedule Standard Hours: 8:00am – 5:00pm Seasonal Note: Potential for increased hours/Saturdays during peak tax season (Feb–April 15) or reduced hours during off-season. #J-18808-Ljbffr