Temporary Office Admin - Non Exempt

Job Duties

Daily Operations

1. Create and forward weekly Look Ahead to the Principal
2. Provides secretarial support to Principal
3. Maintains all aspects of the principal's schedule
4. Assists Administrative team
5. Records messages to the Principal and keeps log of same
6. Schedules meetings and appointments
7. Sorts and delivers mail for the Principal
8. Regularly checks Principal voice mail
9. Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.
10. Maintains updated faculty list
11. Maintains updated phone list
12. Maintains up-to-date substitute list and provides same to faculty.
13. Maintains school calendar
14. Responds to requests for information
15. Sorts and date stamps all incoming mail to Principal and Assistant Principal
16. Maintains tickler system for deadlines, assignments, projects, etc.
17. Assists with maintaining and processes teacher certification information in Excel format
18. Maintains filing system as well as set of locked confidential files.
19. Process Out-of-Field Waivers and documents same on Excel spreadsheet
20. Prepare Board Meeting documentation
21. Organizes and sets up for Board meetings and all meetings lead by the principal
22. Posts mandatory notice for Board meetings
23. Trains substitutes and coordinates them for teachers
24. Handles club and field study paperwork and processing
25. Monitors Charter Tools for monthly items that come due
26. Assists with audit preparation
27. Maintain and disseminate Leadership Team packet information to Administration
28. Maintain and process safety drill documents (Fire drill, lockdown, tornado)
29. Maintain accident reports on students and staff
30. Manage Teacher Lead Money program
31. Fill in for Receptionist when needed
32. Lunch duty schedule when needed
33. Various duties as assigned by the principal
34. Maintain Emergency Management Plan information and "Go Bag"
35. Assists with Impact Aid form and attends trainings
36. Distributes school-wide email as approved by Principal
37. Maintains inventory for office materials and orders as needed
38. Mandatory attendance at all staff meetings
39. Prepares meeting agendas
40. Responsible for taking minutes and distributing same for all required meetings in a timely manner
41. Mandatory attendance at all Open Houses, Lottery, and other similar events
42. Welcomes visitors and arranges for their comfort and screens unexpected callers
43. Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.
44. Maintains volunteer fingerprints.

Charter School Associates