Purchasing Agent

Legislative Branch

Purchasing Agent

The Purchasing Agent is responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures.

As a Purchasing Agent you will:

Screen and review purchasing requests for completeness and accuracy, ensuring available funds
Determine the appropriate purchase method (existing contact, open market, Federal Supply schedules, etc.) in accordance with AOC policies and consistent with Federal Acquisition Regulations (FAR)
Develop Request for Quotation (RFQ) packages that include all necessary clauses, terms and conditions
Evaluate quotes received in accordance with criteria; determine price reasonableness for items not recently or previously purchased; and select the vendor, negotiating price with sole-source vendors
Prepare purchase orders including specifications, packing and shipping requirements, inspection, instruction and all other special and standard clauses
Monitor delivery, inspection and acceptance of purchases, keeping the customer informed of any problems
Confer with contractors regarding invoices and payments ensuring that contractors are paid either by credit card or funds transfer
Reconcile credit card accounts monthly and resolve discrepancies
Use Financial Management System (FMS) and Maximo operating systems to perform purchasing duties
Produce a variety and reports and creates specialized databases

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Vacancy posted 17 hours ago

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