Olean SACC YCare Portville Site Supervisor

POSITION SUMMARY:

Under the direction of the Senior Child Care Director, the SACC Site Supervisor is responsible for the day-to-day leadership, supervision, and operation oversight of the School Age Child Care Afterschool program at Portville Elementary School in accordance with YMCA of the Twin Tiers policies and New York State Office of Children and Family Services (OCFS) regulations. This role includes supervising program staff, ensuring safety and program quality, supporting communications with families and the community, and fostering youth development.

This position upholds the YMCA’s mission and core values while promoting a culture of inclusion, engagement, and character development.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

1. Supervise and manage all aspects of the daily program operations for the school-age childcare program at the assigned after school program site.

2. Ensure the school age program adheres to YMCA of the Twin Tiers and NYS OCFS standards for safety, child protection, and risk management by monitoring program quality, maintaining equipment and facilities to meet safety standards, and overseeing compliance with policies and procedures through Praesidium to provide a safe and positive experience for all participants.

3. Monitor site enrollment, attendance, and participation; communicate enrollment opportunities and concerns to the Senior Child Care Director; and support efforts to maintain strong program participation and family retention.

4. Recruit, participate in the hiring of, train, schedule, supervise, develop, and evaluate staff and volunteers; lead and develop staff by providing ongoing feedback, coaching, and corrective direction to staff and communicate significant performance concerns to the Sr. Child Care Director.

5. Plan, coordinate, implement, and monitor age-appropriate programming, schedules, and lesson plans aligned with YMCA and NYS OCFS standards.

6. Oversee and take responsibility for all aspects of maintaining accurate documentation including: child and staff attendance, staff schedules, incident/accident reports, CACFP meal counts, and billing that meets YMCA and NYS OCFS standards.

7. Build positive relationships with children, parents, community partners, and internal staff using effective communication methods approved by the YMCA of the Twin Tiers and NYS OCFS. Serve as the primary site-level contact for routine parent questions, concerns, and program communication. Address concerns professionally and escalate significant or unresolved concerns to the Senior Child Care Director.

8. Promote and model the YMCA’s core values of: caring, honesty, respect, and responsibility; at all times.

9. Support and participate in YMCA fundraising campaigns and community events.

10. Oversee and monitor program environments to ensure cleanliness, safety, and access to adequate supplies and materials.

11. Monitor and support the financial operations of the program by tracking expenses, reviewing program needs and purchases, monitoring budget performance, and identifying potential budget concerns or variances. Ensure child care payments, receipts, invoices, and other required financial documentation are accurate, complete, and submitted within established deadlines. Maintain appropriate records of program expenditures and ensure purchases are made in accordance with approved budgets, YMCA policies, and applicable program requirements. Communicate financial needs, concerns, and recommendations to the Senior Child Care Director.

12. Serve as primary liaison with school personnel including teachers, building staff, office personnel, and building principals and other agencies to foster collaboration and ensure program alignment. Maintain regular communication with school partners regarding program operations, building use, student needs, schedules, safety concerns, and other matters affecting the successful operation of the program.

13. Attend required staff meetings, trainings, and maintain professional development per YMCA and NYS OCFS guidelines.

14. Carry out additional duties as assigned by the Catt. Co. Childcare Leadership Team or the CEO.

LEADERSHIP COMPETENCIES:

Mission Advancement: Models the Y’s values and cultivates relationships that support youth and family development.

Collaboration: Champions diversity, builds rapport, and facilitates teamwork among staff, families, and stakeholders.

Operational Effectiveness: Ensures high-quality results through planning, communication, budgeting, and accountability.

Personal Growth: Displays adaptability, continuous learning, and professional responsibility.

QUALIFICATIONS:

• Associate’s degree in Child Development, Elementary Education, Physical Education, Recreation, or related field preferred; High school diploma and 2+ years of experience required.

• At least 1 year of supervisory experience in youth programming or childcare.

• Demonstrated ability to supervise staff, manage competing priorities, maintain accurate records, and communicate effectively with families, school partners, and organizational leadership.

• Familiarity with NYS OCFS regulations and best practices in child safety and education.

• Valid driver’s license, reliable transportation, and ability to travel to various program sites.

• Must complete and be able to pass required background checks, medical forms, and TB testing.

• Ability to direct programs through: supervision of staff, development and monitoring of budgets, marketing and public relations, program development, and fundraising.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Regularly required to bend, stoop, kneel, twist, sit, lift up to 10 pounds, push, pull, walk, and have visual/auditory acuity.

• Occasional light physical effort (e.g., lifting small children) and working on the floor.

• Flexible schedule including evening/weekend hours.

• The employee needs sufficient strength, agility, and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations.

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

• The employee is frequently required to sit and reach, and must be able to move around the work environment.

• The employee must occasionally lift and/or move up to 50 pounds.

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

• The noise level in the work environment is usually moderate.

• Reasonable accommodations will be provided to qualified applicants and employees with disabilities or pregnancy-related conditions to enable performance of the essential functions of the position, unless doing so would impose an undue hardship, in accordance with applicable law.

TRAINING REQUIREMENTS:

• The following training courses are required before beginning work: Praesidium Foundations: Preventing Abuse in Youth Serving Organizations; Praesidium Duty to Report; Praesidium Abuse Risk Management; Sexual Harassment Prevention for Employees; Managing Your Exposure to Bloodborne Pathogens; Preventing Member Slips, Trips, and Falls; Foundations in Health and Safety; Supervision of Children

• The following training courses and certifications are required within 30 days of hire: New Hire Orientation; YMCA Leader Certificate; YMCA business software training in: Daxko, SGA, ADP, FAMS

• The following training courses and certifications are required within 60 days of hire: CPR and First Aid; Health and Safety Training for Directors

• The following training courses and certifications are required within 180 days of hire: A total of 15 hours of NYS OCFS approved trainings

END RESULTS:

This work results in a safe, well-organized, and high-quality school-age child care program that operates in compliance with YMCA of the Twin Tiers policies and NYS OCFS regulations; provides children with consistent, engaging, and developmentally appropriate experiences; supports families through reliable communication and quality care; develops and maintains an effective and accountable staff team; ensures accurate program, attendance, financial, and regulatory documentation; maintains positive partnerships with school personnel and the community; and supports the successful operation, participation, and sustainability of the program.