Buckeystown Veterinary Hospital - Client Service Representative

Buckeystown Veterinary Hospital - Client Service Representative Buckeystown, Maryland, United States Client Service Representative Position Summary: The Client Service Representative (CSR) plays a vital role in creating a positive first and lasting impression for our clients and their pets. The CSR is responsible for delivering exceptional service both in person and over the phone, handling client interactions with professionalism, empathy, and care. This position supports the smooth operation of the hospital by managing client communications, maintaining accurate records, and assisting the veterinary team in providing outstanding patient care. Primary Responsibilities Greet clients and patients warmly, providing professional, empathetic, and attentive service while answering in‑person inquiries promptly. Complete patient check‑in and check‑out efficiently while serving as a liaison with hospital staff and communicating real‑time patient status and flow changes. Maintain client communications via phone, email, and mail, including follow‑ups and thank‑you messages. Schedule, confirm, and forward booked appointments, routing requests appropriately; triage patients based on urgency. Communicate clearly about hospital services, wellness care, vaccinations, diagnostics, surgical aftercare, and specialty packages. Handle sensitive situations (e.g., euthanasia, test results, payments) with tact and professionalism. Maintain accurate patient records, request and attach prior records, and ensure charges are captured. Complete cash reconciliation, end‑of‑day financial tasks, and bank deposits while accurately processing payments and refunds, including transactions through Care Credit and credit card terminals. Fill veterinary prescriptions accurately and provide instructions to clients. Assist with over‑the‑counter product sales and maintain inventory. Support veterinarians, technicians, and the Practice Manager with patient care and administrative tasks. Maintain a clean, organized, and safe hospital environment; follow safety and hygiene protocols. Participate in opening, closing, and weekend duties as assigned. Perform all other duties as assigned. Qualifications High school diploma or equivalent required. Previous experience working with animals preferred; veterinary or animal care background strongly valued. Basic computer proficiency, including the ability to use practice management software, email, Microsoft Office, and basic scheduling tools. Able to perform basic math for cash handling, billing, and appointment management. Manual dexterity required for typing, filing, and handling patients or supplies. Strong written and verbal communication skills; able to communicate clearly with clients, team members, and veterinarians. Demonstrated ability to provide professional, empathetic, and client‑focused service while maintaining composure in high‑stress or emotionally challenging situations. Ability to lift and carry up to 50 pounds and safely handle animals up to 130 pounds. Comfortable sitting, standing, walking, bending, and kneeling for extended periods throughout the workday. Professional, neat appearance consistent with hospital standards. Hours Must be able to work a flexible schedule and be available for scheduling during all hours the practice is open to support hospital operations. Compensation and Benefits We offer a comprehensive benefits package that includes medical, dental, and vision coverage. Employees are eligible to participate in our 401(k) retirement plan. Other benefits include paid time off, paid holidays, and access to an employee assistance program. Equal Employment Opportunity As set forth in Buckeystown Veterinary Hospital’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. #J-18808-Ljbffr Buckeystown Veterinary Hospital