Campus Administrative Assistant and Registrar

Campus Administrative Assistant & Registrar

Reports to: Campus Administrator, with functional oversight from PEIMS/Accountability

Primary Purpose: Coordinate campus student registration, enrollment, attendance, and student records processes. Ensure accurate and timely student enrollment and attendance data to support state reporting, accountability, and school improvement. Provide administrative and clerical support to campus administrators, staff, students, and families. Maintain required campus records, reports, and documentation in accordance with district and state requirements.

Qualifications

Education / Certification: High School Diploma or GED required; associate degree, bachelor's degree, or some college preferred. TASBO certification or certification/training in state accountability, student records, enrollment, or PEIMS preferred.

Special Knowledge and Skills: Knowledge of student registration, enrollment, attendance, and records procedures. Proficient use of Microsoft Office and standard office technology, including computers, printers, copiers, and related systems. Strong organizational, communication, interpersonal, and customer service skills. Ability to maintain accurate records, manage multiple priorities, and meet established deadlines. Ability to maintain confidentiality and exercise sound judgment when handling student, family, and employee information. Ability to work collaboratively with administrators, teachers, campus staff, families, and other schools or districts. Professional demeanor, initiative, flexibility, resourcefulness, and ability to accept supervision.

Experience: Three years of successful clerical, secretarial, registrar, bookkeeping, attendance, or related school-office experience preferred.

Major Responsibilities and Duties

Registration, Enrollment, and Student Records:

• Implement and maintain campus registration and enrollment procedures.
• Provide guidance to parents, staff members, and students regarding enrollment requirements and procedures.
• Collaborate with campus personnel and other schools or districts to obtain records and documentation needed for student enrollment and placement.
• Maintain accurate student demographic, enrollment, withdrawal, and records information in district systems.
• Compile, maintain, and file required physical and electronic student records, reports, and documentation.
• Disseminate current registration and enrollment information to appropriate campus personnel.
• Assist with training or guidance for staff regarding registration and enrollment practices and procedures, as appropriate.

Attendance and Reporting:

• Monitor daily student attendance and review attendance information submitted by classroom teachers.
• Maintain accurate attendance records and make corrections or updates in accordance with district procedures.
• Compile, maintain, and submit required state and district attendance reports, records, and supporting documentation.
• Communicate with campus administrators, staff, students, and families regarding attendance documentation and procedures, as assigned.
• Support accurate attendance data for PEIMS and other state reporting requirements.

Campus Administrative Support:

• Provide clerical and administrative support to the Campus Administrator(s).
• Maintain records and documentation related to campus activities and operations.
• Prepare, maintain, and submit data, reports, correspondence, and other documents as requested by the Campus Administrator or district departments.
• Provide courteous and professional assistance to students, parents, staff, visitors, and community members.
• Work cooperatively with peers, teachers, campus personnel, and district administrators.
• Perform other duties as assigned.

Evaluation: Performance of this job will be evaluated in accordance with District Board Policy. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.