Executive Assistant - Police

Are you a highly skilled and proactive professional seeking an engaging opportunity in public service? The Pearland Police Department is seeking a motivated Executive Assistant to provide top-tier administrative support. Salary and Benefits Hourly salary : $26.53 - $31.09 based on experience City pays all premiums for dental, long-term disability protection, and life insurance City pays the majority portion of the medical premium for employees and their dependents Retirement plan through Texas Municipal Retirement System (TMRS) with a 2:1 employer match Life insurance and disability coverage Access to the city recreation fitness center Employee assistance program and educational assistance 11 paid holidays, 2 designated paid holidays, paid vacation, sick leave Active wellness program focusing on physical, mental, and financial health About The City Of Pearland The City of Pearland has received a Top Workplaces of 2023 USA award from Energage and was recognized as a Top Workplace in the Houston Metro Area 2023 by the Houston Chronicle . Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Its close proximity to Houston, just a short 20‑minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world‑class cultural amenities, and recreation. Employees use multi‑directional communication and cross‑functional teams to promote a greater understanding of the organization. The city has created a culture of continuous learning that encourages and supports employee development and growth. Innovation is not only supported but encouraged. A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT PEARLAND PD Job Summary The purpose of this class within the organization is to provide high‑level administrative support to the City of Pearland's Police Department. Essential Functions Performs administrative functions such as receiving visitors, arranging conference calls, and scheduling meetings. Prepares correspondence on behalf of the Chief and Assistant Chiefs, such as letters of commendation, agendas and other written documents. Manages and maintains executives' schedules; makes travel arrangements for executives. Prepares reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinates and directs office services, such as records, departmental finances, and housekeeping, to aid executives. Answers phone calls and directs calls to appropriate parties or takes messages. Processes invoices for payment; scans invoices and packing slips; assists the training division with per diems and reimbursements. Prepares payroll by entering time, tracking time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll. Maintains confidential information by scanning, filing and archiving into software. Plans and prepares presentations for ceremonies and coordinates large‑scale trainings. Assists in compiling information for Public Information Requests. Maintains positive working relationships with organizations that support the Police Department. Provides trusted and confidential input to executives on a wide range of issues. Education, Experience & Licenses Associate’s Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or a closely related field. Four years of mid‑to‑senior‑level administrative support or closely related experience. Valid Texas Driver’s License. Notary Public. Job Posted by ApplicantPro #J-18808-Ljbffr