PI Firm Mailroom Coordinator

Job Description

Job Description

Description:

If you are the kind of person who notices when something is out of place, likes staying organized, and takes pride in getting things done right, you will fit right in here.

We are looking for a reliable and detail-oriented Mailroom Coordinator to support our Downtown Chicago office. This onsite role is critical to keeping our operations running smoothly and ensuring our team has what they need to move cases forward.

What you will do:

• Sort, open, and distribute all incoming mail and deliveries daily
• Prepare and process outgoing mail, including certified mail and courier shipments
• Scan, upload, and route documents into internal systems accurately and timely
• Maintain mail logs and tracking for time-sensitive or legal correspondence
• Coordinate with internal teams to ensure proper document handling and routing
• Manage mailroom supplies such as envelopes, labels, and postage
• Ensure all equipment is properly maintained and used appropriately
• Handle confidential and sensitive materials with discretion

Why This Role Matters

This position plays a key role in supporting attorneys and legal staff by ensuring documents are handled efficiently and accurately. Timely mail processing directly impacts how quickly cases move forward and how effectively we serve our clients.

Our Culture

At our firm, we believe in supporting one another, treating our clients with compassion, and fostering a respectful, collaborative environment. We are a close-knit team that values integrity, clear communication, and a good sense of humor, especially on busy days.

Apply Today

If you enjoy staying organized, keeping things on track, and being someone your team can rely on, this could be a great fit. Apply today and join a team that values the work you do.

Required:

• High school diploma or equivalent
• Strong attention to detail and organization
• Ability to manage repetitive tasks with accuracy
• Basic Microsoft Office skills

Preferred:

• 1–2+ years of administrative, mailroom, or office experience
• Experience in a law firm, medical office, or professional environment
• Familiarity with scanning or document management systems