Facilities Manager, Hospital Operations, College of Veterinary Medicine: UTIA

Facilities ManagerThe College of Veterinary Medicine invites applicants to apply for the position of Facilities Manager. The Facilities Manager supports the Facilities Director in overseeing the daily operations, maintenance, and safety of all building systems and services. This role ensures facilities run efficiently, meet regulatory standards, and provide a safe, functional, and positive environment for employees, visitors, and stakeholders.The Veterinary Medical Center is operational 24 hours a day, 7 days per week, and 365 days per year. Occasional weekend, evening, or holiday work may be required of this position.ResponsibilitiesSupervisory LeadershipProvide daily supervision, scheduling, and direction to the following personnel: Building Maintenance, Preventive Maintenance and Shipping & Receiving/Grounds Maintenance personnel.Conduct performance evaluations, coaching, and professional development for assigned staff.Ensure all team members follow safety procedures, work standards, and departmental policies.Coordinate staffing, workload distribution, and coverage to support operational needs.Promote a positive, service-oriented, and collaborative team culture.Operations & MaintenanceCollaborate in the coordination and supervision of maintenance activities for HVAC, electrical, plumbing, and other building systems.Respond to maintenance requests and ensure issues are resolved promptly and effectively.Coordinates preventive maintenance programs to minimize downtime and extend equipment life.Monitor facility conditions and identify areas requiring repair or improvement.Oversee parts ordering for maintenance and repair activities, ensuring timely procurement to support operations.Maintain an organized parts inventory system, track usage, and ensure adequate stock levels of critical components.Client ServicesServe as a point of contact for facility-related inquiries from staff and facilityCommunicate effectively regarding repairs, disruptions, or building updates.Foster a responsive, service-oriented facilities team culture.Vendor & Contractor ManagementCoordinate with external vendors and contractors for building repairs, cleaning, landscaping, and specialty services.Participate in reviewing vendor performance and ensuring service-level agreements are met.Support procurement of facility-related supplies and services.Administrative & Financial SupportContribute to budgeting, expense tracking, and cost control efforts.Maintain accurate records of maintenance activities, service reports, and facility documentation.Prepare reports and support facility-related projects and audits.Safety & ComplianceMaintain compliance with local, state, and federal health, safety, and building regulations.Promote workplace safety programs, including inspections, incident reporting, and emergency preparedness.Oversee security systems including access control, alarms, and visitor management.Space & Asset ManagementFacilitate office moves, and furniture installations.Manage facility-related inventory and asset records.Ensure optimal use of workspace and storage areas.QualificationsRequired Qualifications:Education: High school diplomaExperience: 8 years of experience in facilities, maintenance, or property management, or an equivalent combination of education, training and experience.Knowledge, Skills, Abilities: Knowledge of building systems (HVAC, electrical, plumbing).Strong organizational and problem-solving skills.Excellent communication and customer service abilities.Proficiency with maintenance management software (CMMS), Microsoft Office and CAD related softwareAbility to handle physical tasks and respond to facility issues outside standard hours when needed.Attention to detailTime management skillsTeam collaboration skillsReliability and initiativeKnowledge of Safety rules, regulations, procedures, etc.Vendor and project coordination skillsApplicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.Preferred Qualifications:Education: Associates or Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related fieldWork Location:Knoxville, TennesseeOn-SiteCompensation and Benefits: Find more information on the UT Market Range structure hereFind more information on UT Benefits hereApplication Instructions To express interest, please submit an application with the noted below attachments.ResumeCover LetterAbout UsThe University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university's tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine. Apply today and join the Tennessee Volunteer community! University of Tennessee