Part Time Office Administrator

Job Description

Job Description

Our client, a construction company located in North Chelmsford, MA, is seeking a dependable, organized, and detail-oriented Part-Time Office Administrator to support daily office operations and assist with light transactional accounting. This role is ideal for someone who enjoys keeping an office organized, managing administrative tasks, and handling basic bookkeeping responsibilities using QuickBooks Online.

The successful candidate will be comfortable multitasking, maintaining accurate records, and providing reliable support to management in a busy construction environment.

The position will initially be 15–25 hours per week, with the potential to grow to 30+ hours per week as business needs evolve. The client is looking for someone who can do a similar schedule on a weekly basis.

Key Responsibilities:

• Provide general administrative and clerical support to management and the office.
• Answer phone calls, respond to emails, and assist with routine correspondence.
• Maintain organized electronic and paper files, records, and documentation.
• Perform data entry, prepare documents, and update spreadsheets.
• Assist with scheduling and coordinating appointments, vendors, subcontractors, and customers.
• Organize project-related paperwork, contracts, and other business documentation.
• Enter and maintain financial transactions in QuickBooks Online.
• Assist with accounts payable and accounts receivable activities.
• Enter vendor bills, process invoices, and assist with payment tracking.
• Prepare and send customer invoices as needed.
• Record routine transactions and maintain accurate financial records.
• Assist with bank and credit card reconciliations as needed.
• Organize receipts and supporting documentation for accounting purposes.
• Provide general bookkeeping support and assist with month-end paperwork as needed.

Qualifications Needed:

• Previous administrative, office support, or bookkeeping experience preferred.
• Familiarity with QuickBooks Online is strongly preferred.
• Basic understanding of accounts payable, accounts receivable, invoicing, and transaction entry.
• Construction industry experience is a plus but not required.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and maintain accurate records.
• Dependable, proactive, and comfortable working independently.
• Professional communication skills and a team-oriented attitude.

If interested in this Part Time Office Administrator opportunity, please contact JMT Staffing Solutions directly or apply directly and a staffing manager will be back in touch with more information ASAP. Position would pay $25-30 hour and you might get a slight bump in pay once the permanent offer is made.

Company Description

Our mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations.

Our primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level.

Company Description

Our mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations.\r\rOur primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level.