Administrative Assistant

The Administrative Assistant aids in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.

Essential Duties/Responsibilities Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Inputs daily receipts for incoming raw materials in Excel and Oracle system.

Responsible for input and printing of plant daily/weekly reports which includes but not limited to raw materials, fleet, inventory.

Address and resolve any issues related to orders, such as delays, damages, or discrepancies.

Customer service duties, to include handling customer inquiries about service and updating Customer accounts.

Assist in typing correspondence, data entry, faxing and copying.

Responsible for answering phone and taking message as necessary.

Responsible for current security sign-in procedure along with gate intercom assistance.

Back up to Office Manager and Accounting Clerk duties.

Other duties as assigned

Minimum Qualifications Associate degree or equivalent combination of education and related experience, typically 2+ years in an administrative role.

Proficiency with Microsoft Office, including Excel, Word, and Outlook.

Strong organizational and time management skills with the ability to manage multiple priorities.

Experience with data entry and maintaining accurate records.

Preferred Qualifications Previous accounting or bookkeeping experience.

Experience with Oracle or a similar ERP system.

Strong written and verbal communication and basic mathematical skills.

Working Conditions and Physical Demands Occasionally exposed to high noise levels, strong odors, varying temperatures, and biohazardous conditions. Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment. Must frequently stoop, kneel, crouch, crawl, and climb or balance. Must be able to communicate effectively and identify potential workplace hazards. Requires the ability to frequently lift and/or move up to 25lbs.