Office Manager / Executive Assistant - CPA firm

Overview We are a well-established public accounting firm seeking an Office Manager/Executive Assistant to support our directors and ensure efficient office operations. This role is integral to the smooth running of our office and offers a unique opportunity to handle high‑level administrative and project support tasks. Key Responsibilities Manage and maintain executives' schedules, appointments, and travel arrangements. Occasionally prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software. Supervise and coordinate activities of staff. Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping. Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Manage and maintain all aspects of office services including office supplies, reception, mail, large purchasing requests, and facilities. Coordinate and manage special projects, working collaboratively with staff to ensure deadlines are met. Qualifications Minimum of 5 years experience as an Office Manager or Executive Assistant. Bachelor’s degree in Business Administration or related field preferred. Strong knowledge of office procedures and basic accounting processes. Proven experience in billing processes. Outstanding communication and negotiation abilities. Proficiency in MS Office and office management software. Exceptional organizational and multitasking skills. Ability to work under pressure and meet deadlines. Attention to detail and problem‑solving skills. Discretion and confidentiality. Proactive approach to problem‑solving with strong decision‑making skills. Benefits Competitive compensation and bonuses. Work‑life balance with Fridays off (May–January). Opportunity to advance within a growing firm. Mentorship and professional development. Equal Opportunity Employer Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. #J-18808-Ljbffr Jobot