Accounts Payable (AP) Clerk

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2 days ago Requisition ID: 1005

Salary Range: $23.00 To $24.00 Hourly

Education & Experience

• High school diploma or equivalent (GED) required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3 years of experience in accounts payable, bookkeeping, or a related accounting role.
• Experience with invoice processing, vendor accounts, and payment processing preferred.

Technical Skills

• Proficiency with accounting software such as QuickBooks and Microsoft Dynamics 365 Business Central.
• Strong data entry and 10-key skills with a high level of accuracy.
• Proficiency in Microsoft Office, particularly Excel, including formulas, VLOOKUP/XLOOKUP, and pivot tables.
• Ability to work with ERP/accounting systems and maintain accurate electronic records.

Job Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against purchase orders and receiving documents.
• Payment Processing: Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies.
• AP Reconciliation: Reconcile vendor accounts and assist with monitoring AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel, business, and entertainment expense reports.
• Month-End Support: Assist with month-end closing activities, including AP reconciliations and accruals as needed.
• Tax Compliance: Assist with annual Form 1099 preparation and filing and maintain required vendor tax documentation.
• Recordkeeping: Maintain organized and accurate AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting and administrative duties as assigned.
• Attention to Detail: Ability to identify duplicate invoices, mathematical errors, discrepancies, and unauthorized charges.
• Organization: Ability to manage a high volume of invoices, payments, and electronic records while meeting deadlines.
• Accuracy: Strong attention to detail and commitment to maintaining accurate financial records.
• Communication: Professional communication skills when working with vendors, employees, and internal departments.
• Problem-Solving: Ability to investigate discrepancies and resolve issues in a timely manner.
• Time Management: Ability to prioritize multiple tasks and meet payment and accounting deadlines.
• Confidentiality: Ability to handle sensitive financial and vendor information appropriately.

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