Payroll Analyst

About the role

As the Payroll Analyst, you will independently process payroll for assigned employee populations, ensuring accurate and timely payments in compliance with all applicable regulations and SOX key controls. You will partner with Human Resources, Finance, Treasury, and external payroll providers to manage the full payroll cycle, resolve discrepancies, maintain audit‑ready documentation, and contribute to continuous improvement initiatives.

Key Responsibilities

• Accurate and timely end‑to‑end payroll processing.
• Ensure compliance with federal, state, local, and international payroll and tax regulations.
• Maintain strong internal controls and audit‑ready documentation in accordance with SOX key controls.
• Process wage garnishments and respond promptly to unemployment claim requests.
• Respond to payroll‑related questions from employees and colleagues.
• Maintain effective internal controls and business continuity plans for all payroll procedures.
• Collaborate on payroll‑related interdependencies with Treasury, Finance, Human Resources, and Benefits.
• Keep payroll records organized and compliant with retention policies.
• Manage time and attendance processes, validate completeness and accuracy of time for payroll processing.
• Support configuration testing, audits, and enhancements related to payroll and time & attendance systems.

Qualifications

• 3 years of proven end‑to‑end payroll processing experience.
• Payroll certification preferred.
• Knowledge of ADP Payroll applications (Vantage, ADP Data Bridge, Vantage ETime, ADP Reporting) and Workday.
• Ability to multi‑task and work in a challenging fast‑paced environment.
• Collaborative personality.
• Proficiency in Microsoft 365, especially Excel and Word, and AI‑enabled tools.
• Effective communication skills, including business writing and presentations.

Core Behavioral Competencies

• Priority Setting – manage workload, deadlines, and competing payroll cycles to ensure on‑time and accurate payments.
• Problem Solving – identify payroll, time and compliance issues; perform root‑cause analysis; implement compliant solutions.
• Learning on the Fly/Self‑Development – quickly learn new payroll regulations, systems, processes and AI‑enabled tools; actively seek skill improvement.
• Communication – communicate clearly and professionally with employees, managers and cross‑functional partners; build trust through accurate, timely, and transparent communication.
• Customer Service Orientation – provide high‑level service to internal customers; resolve payroll and time issues with empathy, accountability, and follow‑through.

Compensation and Benefits

Salary range: $53,130.00 – $85,030.00 USD per year, based on full‑time employment. Certain roles may be eligible for performance‑based incentive compensation and/or long‑term incentives. Novanta offers a full range of medical, financial, and other benefits to support your quality of life.

Travel Requirements

Less than 10%.

Equal Employment Opportunity Statement

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy. If you need a disability accommodation for any part of the employment process, please call View phone number on click.appcast.io.