Executive Assistant & People Coordinator- In-Person

Executive Assistant & People Coordinator

Since 1986, Fellers has been a reliable source of sign and graphics films, color change vinyls, and supplies for printers, sign makers, and installers across the U.S. Since 2021, Fellers has been private equity owned, and focused on investing heavily in expanding business into new growth segments including automotive window tint, paint protection film, printing and finishing equipment, tools, and film-cutting software. Fellers is the trusted leader in delivering speed, service, and selection to our customers. This is backed by a national network of warehouses, stocked with industry leading brands and a competitive proprietary branded product offering. Additionally, Fellers has a dedicated sales team which is supported by best-in-class customer service and technical support professionals to deliver superior service.

The Executive Assistant & People Coordinator serves as a trusted partner to executive leadership while supporting the Company's people-focused initiatives and daily HR operations. This role provides high-level administrative support to senior leaders and assists with employee programs, onboarding, engagement activities, communications, training coordination, and HR administration.

The ideal candidate is highly organized, service-oriented, detail-focused, and capable of handling confidential information with discretion. This position plays an important role in supporting both organizational effectiveness and positive employee experience.

Executive Support

• Provide administrative support to designated executive leaders.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate leadership meetings, agendas and presentations.
• Prepare reports, presentations, and meeting materials.
• Screen and prioritize communications on behalf of executives.
• Coordinate executive expense reports and reimbursement requests.
• Maintain confidential records and sensitive business information.
• Assist with strategic projects and special initiatives.
• Serve as a liaison between leadership and internal/external stakeholders.

People Coordination & Employee Experience

• Support employee onboarding activities.
• Assist with employee engagement, recognition, wellness, and culture initiatives.
• Assist with coordination of employee events, celebrations, and company-sponsored activities.
• Support internal communication and rollout of employee programs and initiatives.
• Support HR compliance and record retention activities.
• Provide general administrative support to the Human Resources department and leadership team.

Qualifications

• Associate's degree required; bachelor's degree preferred.
• 1-3 years of administrative support experience, preferably supporting senior leaders.
• Experience in Human Resources, employee services, office administration, or related functions preferred.
• Experience in distribution, manufacturing, logistics, or related industries is a plus.

Knowledge, Skills & Abilities

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality.
• High attention to detail and accuracy.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while maintaining a collaborative approach.

As part of our commitment to maintaining a safe and productive work environment, we require all new hires to pass a background check and drug screen unless otherwise prohibited by state law. As such, candidates must pass a pre-employment drug screening as a condition of employment. Any offers of employment made are contingent on these requirements. Please note that failure to pass the background check or drug screen will result in disqualification from employment.

Success Factors

• Demonstrate professionalism and discretion in all interactions.
• Create a positive and welcoming employee experience.
• Anticipate executive and organizational needs.
• Build strong relationships across all levels of the organization.
• Maintain accuracy, organization, and responsiveness.
• Support a culture aligned with the Company's values and North Star vision.

Schedule: MondayFriday, 8:00 AM 5:00 PM CST

The pay range for this role is: $23.00- $25.00 USD per hour