Onboarding Associate

Job Description

Job Description

Job Title: Onboarding Associate Job Description

The Onboarding Associate plays a central role in welcoming new hires and supporting the full recruiting cycle from initial application through offer acceptance and first day. This position ensures candidates move smoothly through each stage of the hiring and onboarding process while maintaining compliance, accuracy, and a positive employee experience. The role focuses on candidate screening, interview coordination, offer processing, new hire onboarding, and ongoing communication, with a strong emphasis on administrative support and HR systems accuracy.

• Review incoming applications, screen candidates based on role requirements, and coordinate interviews with hiring teams.
• Schedule interviews, send confirmations, and maintain clear communication with candidates and hiring managers throughout the interview process.
• Prepare offer letters, initiate background checks, and ensure all pre-employment steps are completed accurately and on time.
• Manage new hire onboarding activities, including new hire paperwork, E-Verify processing, I-9 completion, and internal system setup.
• Support orientation by coordinating first-day logistics, distributing onboarding materials, and ensuring new hires understand company policies and expectations.
• Accurately enter and maintain employee information in HRIS and other HR systems, ensuring data integrity and timely updates.
• Track onboarding and compliance documentation to ensure adherence to all applicable federal, state, and company requirements.
• Post job openings, update and maintain applicant tracking systems, and provide hiring managers with regular candidate status updates.
• Serve as the primary point of contact for candidates throughout the hiring and onboarding process, responding to questions and providing timely updates.
• Provide general administrative and clerical support to the HR and recruiting teams, including document preparation, record keeping, and file management.
• Collaborate with HR and recruiting colleagues to improve onboarding processes and enhance the overall candidate and new hire experience.

• Experience in human resources, onboarding, recruiting, or HR administration, preferably with exposure to high-volume hiring.
• background in administration and administrative support, including clerical tasks and data entry.
• Strong organizational skills and attention to detail, with the ability to manage multiple onboarding tasks simultaneously.
• Excellent written communication and interpersonal skills, with a customer service mindset when interacting with candidates and internal stakeholders.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Comfort working in fast-paced, high-volume hiring environments while maintaining accuracy and professionalism.
• Ability to maintain confidentiality and handle sensitive employee and candidate information appropriately.
• Ability to work effectively with HR systems and applicant tracking systems to manage candidate and employee data.
• Understanding of compliance requirements related to onboarding documentation, including E-Verify and I-9 processes.

• HR or recruiting experience preferred, especially within transportation or logistics environments.
• Experience supporting new hire orientation and onboarding programs.
• Familiarity with recruitment processes and job posting practices.
• Demonstrated ability to provide high-quality customer service to candidates and internal partners.
• Comfort working with multiple technology platforms and HR systems in a corporate environment.

This role is fully onsite in a corporate office setting, working primarily in a cubicle environment. The position operates in a fast-paced, high-volume hiring atmosphere that requires consistent communication with candidates and internal teams. Work is performed using standard office technologies and HR systems, including Microsoft Office and HRIS platforms, with a focus on accuracy, confidentiality, and professional interaction in a structured, collaborative workplace.

This is a Contract to Hire position based out of Collierville, TN.

The pay range for this position is $24.03 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Collierville,TN.

This position is anticipated to close on Aug 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.