Utility Asset Manager (Program Manager)

Position Description This is professional work directing the Bureau of Utility Operations Asset Management Program.

NATURE AND VARIETY OF WORK

The occupational field of program management involves directing or carrying out assignments related to the Asset Management Program with the Department of Public Works Bureau of Utility Operations; including oversight, implementation, management and administration of the Utility Operation Asset program. This position will be responsible for collaboration with the Asset Management Consultant team to set up governing documents, workflow and policies, involve in all phases of implementation, ongoing administration, and inventory and assess the condition of physical assets, integrating and ensuring accessibility of the collected data, and analyzing this data to enhance operational costs and efficiencies. This position is dedicated to implementing and advancing the utility\'s Infrastructure Asset Management Programs. The role involves a comprehensive range of activities to ensure effective management and optimization of physical assets. This role will oversee all preventive and corrective maintenance, inventory control particularly within VueWorks (CMMS), supervise the CMMS and Vibration teams and work closely with the maintenance technicians and ensure effective operation of all water and wastewater plant equipment and infrastructure. This field of work is distinguished from management-support functions such as personnel, budgeting or other administrative-type tasks which are designed to facilitate the activities of other employees providing direct services. An employee in this class utilizes knowledge of a wide range of asset management principles including service level of agreements, lifecycle considerations, root cause analysis, and triple bottom line decision making regulations and procedures in planning, organizing, directing and evaluating programs and/or contracts. Assignments will also require knowledge of inventory management to oversee CMMS administration and Vibration program to ensure accurate consistent asset and inventory data, including standards for inventory processes such as part setup, supplier information, and reorder methods. The employee will direct and monitor the spare parts and inventory programs, ensuring effective usage, replenishment performance, and full integration of PMs, work orders, safety documentation, and asset hierarchies within CMMS. Establish training requirements for asset management, CMMS usage and data governance, supporting accurate data entry and consistent system practices. Budget monitoring and preparation by estimates for labor, materials, cost, and duration of maintenance activities for both internal and external resources, adjusting maintenance activities, and optimizing resource allocation.. The employee independently plans and carries out all aspects of the Asset Management program including development, implementation, and evaluation of Asset Management and data and advising higher-level management of program status and achievements. The work is performed in an office environment, Pumping Station, Water & Wastewater Treatment plants, and confined spaces. Examples Of Duties And Knowledge, Skills And Abilities EXAMPLES OF DUTIES AND KNOWLEDGE, SKILLS AND ABILITIES: (May not include all duties performed) Develops Key Performance Indicators to determine program effectiveness. Develops policies and procedures related to the Asset Management Program. Demonstrated experience with CMMS, including inventory, work order, and asset management Ability to diagnose equipment malfunction and perform root cause analysis with recommended effective solution based on reliability maintenance concepts and principles. Knowledge of planning, scheduling, inventory control, SOP development, and budgeting Direct experience with pumps, motors, electrical equipment, and mechanical repair tools Mastery of problem-solving frameworks such as the 5 Whys, Fishbone (Ishikawa) Diagrams, Fault Tree Analysis (FTA), and Failure Mode and Effects Analysis (FMEA), participating in or leading failure investigations on rotating equipment, structural components, or fluid systems Experience in wastewater facility maintenance and familiarity with NPDES and air permit requirements Knowledge of preventive maintenance best practices, mechanical systems, and electrical equipment Ability to perform site walks, inspections, and field planning in confined spaces, heights, and environments containing fumes, gases, and chemicals Ability to review technical drawings, blueprints, P&IDs, one-line diagrams, schematics, and specifications for planning and troubleshooting Effective communication, technical problem-solving, and organizational skills Exercises direction over lower-level professionals and other employees by assigning work, furnishing advice and instructions, and reviewing completed assignments. Develops and administers contracts, which may include preparing requests for proposals (RFP\'s), advertising, reviewing bids and proposals, contract preparation and processing, contract fiscal monitoring, administration of funds, and oversight of contractor performance. Maintains liaison with contractors, funding sources (e.g., State or Federal), and other government agencies to plan and design projects; reviews plans or changes and amendments to plans, and develops and implements systems for fiscal management of funds. Analyzes, adapts, and/or implements departmental or agency operating and administrative practices and procedures related to records management, forms used, reports generated, and various other phases of program organization and administration. Facilitates or expedites recommendations and innovative strategies to address and correct BUO asset-related problems and issues by providing background information and data to appropriate groups. Develops, implements, and manages all aspects of the BUO Asset Management program. This includes ensuring that all asset hierarchy, asset data, conditions, PM and CM programs, inventory, and critical spare parts are correctly set up in the CMMS system. Responsible for asset management of BUO assets. Determine best practices for equipment type and replacement schedules. Evaluates new equipment proposed by CIP project, vendors, and manufacturers related to the water and wastewater treatment, collection, and distribution systems, and tests integrations with other County systems and performance requirements. Responsible for quality assurance and quality control of data within the CMMS system to ensure data is complete, accurate, and reliable. Manage daily, monthly, and annual reviews to ensure KPIs are met and in compliance. Provides routine technical support for mechanical-related design and construction on CIP and internal projects. This includes and is not limited to reviewing design documents and presenting BUO in CIP projects, evaluation, and resolution of mechanical equipment malfunction issues. Create and design PM guides, auditing PM programs and frequencies, custom-configured reports and forms, and workflows in support of all functions within BUO . The work involves talking with and understanding the problem or design criteria in order to obtain necessary information and provide reports and recommendations Develop and provide training for the Asset Management Program and CMMS. Initiates, coordinates, or contributes to such special events as workshops, professional and press conferences, seminars, and public hearings. Performs related duties as required. Knowledge, Skills, And Abilities Thorough knowledge of laws, rules, and regulations which apply to provisions and limitations of programs to which assigned. Thorough knowledge of the principles, practices or techniques of program development, implementation, management and evaluation. Knowledge of the general principles of procurement, contract management, and personnel administration, as required. Knowledge of Federal and/or State grant funding requirements and regulations, as required. Skill in leading assigned employees, providing instruction, and reviewing their work. Skill in explaining and defending ideas and positions, both orally and in writing, and in persuading individuals and groups to support assigned program activities or decisions. Ability to conduct analytical studies and make recommendations concerning effectiveness, efficiency, and productivity of assigned program(s). Ability to deal tactfully, effectively and equitably with people. Ability to attend meetings or perform work at locations outside the office if necessary. Working knowledge of water and wastewater treatment plants and collection/distribution infrastructure. Competent in methods and techniques of data collection and statistical analysis. Working knowledge of financial data analysis, billing practices, and the principles of revenue collection. Experience coordinating and conducting training on new software, while managing a team\u2019s response to change when accommodating emerging technology. Familiarity with federal, state, and local regulations applicable to utility projects. Experience with principles of supervision, training, and evaluation. Ability to coordinate between multiple municipal departments and achieve positive outcomes for developing programs, such as Asset Management Program. Ability to plan and coordinate routine maintenance and testing of Water and Wastewater equipment and infrastructure. Ability to communicate effectively, both orally and in writing, with internal and external stakeholders. Experience defining key performance indicators, measuring current benchmarks appropriately, and analyzing trends in performance. Understanding of the relationship of the systems and data within the application portfolio and with other integrated systems such as VTScada, VUEWorks (CMMS) and Esri GIS. Understanding of construction activities related to Water and wastewater treatment plants, pumping stations, mechanical, electrical, and Instrumentation equipment, right of way and construction change management. Minimum Qualifications Graduation from an accredited four-year college or university and four (4) or more years of experience managing Assets and supply chains in a Utility, Public Works, Construction or related industry. Note: The Department requires this role to have a CDL (DOT) driver\'s license, which is a Class B or Class A. Note: This is a safety-sensitive position. Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Supplemental Qualifications Two (2) years of Supervisory Experience Experience with Procurement and contract management Knowledge of water and wastewater treatment plants Experience with billing practices and principles of revenue collection Experience with VTScada, VueWorks (CMMS), Esri GIS, and similar integrated systems Medical/Health Insurance Plans BlueChoice Advantage EPO BlueChoice Advantage PPO Dental Insurance CIGNA Dental PPO (Buy-Up) CIGNA Dental PPO (CORE) CIGNA Dental HMO (DHMO) Vision Insurance EyeMed Employee Life Insurance Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost. Ability to purchase Supplemental & Dependent Life Insurance Disability Income Insurance Pension Plan Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan. Deferred Compensation Section 457 Plan Direct Deposit Credit Union Holidays Twelve days provided per year, thirteen in general election year Annual Leave Less than 3 years - 13 days 3 to less than 15 years - 20 days 15 years or more - 26 days Disability Leave Accrual at a rate of 15 days a year Personal Leave Day, 5 per calendar year Leave Sharing Employee Assistance Program Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care Flexible Spending Accounts Dependent Care Reimbursement Health Care Reimbursement Voluntary Benefits Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction Universal Life Insurance with Long Term Care Rider United Legal Benefits 01 The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU WILL BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement. Yes No 02 Do you possess a four-year degree from an accredited four-year college or university? Yes No 03 Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Have you attached the appropriate documentation to verify your education? Yes No 04 Do you possess four (4) or more years of experience managing Assets and supply chains in a Utility, Public Works, construction, or related industry? Yes No 05 Please indicate how you possess this experience by including relevant employers, positions held, duties performed, and dates of employment. This information should also be reflected in your application. 06 Do you have two (2) years of Supervisory Experience? Yes No 07 If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position, and MAJOR duties. This information MUST be reflected in your application. Do Not Respond with "See Resume". 08 Do you have experience with Procurement and contract management? Yes No 09 If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position, and MAJOR duties. This information MUST be reflected in your application. Do Not Respond with "See Resume". 10 Do you have knowledge of water and wastewater treatment plants? Yes No 11 If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position, and MAJOR duties. This information MUST be reflected in your application. Do Not Respond with "See Resume". 12 Do you have work experience with billing practices and principles of revenue collection? Yes No 13 If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position, and MAJOR duties. This information MUST be reflected in your application. Do Not Respond with "See Resume". 14 Do you have experience with VTScada, VueWorks (CMMS), Esri GIS, and similar integrated systems? Yes No 15 If you answered "yes" to the question above, please explain how you possess this experience to include position title, length of time in position, and MAJOR duties. This information MUST be reflected in your application. Do Not Respond with "See Resume". 16 Do you have a Commercial Driver\'s License (CDL)? Yes No 17 If yes, please include your license number and type. 18 Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren\'t referred by an Employee indicate N/A. Required Question #J-18808-Ljbffr Center for Digital Governmtent