Project Administrator I

Project Administrator IAgency: Texas A&M University - KingsvilleDepartment: Grants & ContractsProposed Minimum Salary: CommensurateJob Location: Kingsville, TexasJob Type: StaffJob Description:The Project Administrator I, under general supervision, coordinates routine administrative and financial details between The Texas A&M University System, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. Establishes accounts in the A&M System accounting system. Reviews and interprets award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies. Prepares award noticesEssential Duties and ResponsibilitiesAward Management & Compliance AdministrationServes as the primary point of contact for faculty, sponsors, and department administrators.Coordinates routine administrative and financial activities with researchers, department heads, deans, and university staff with an emphasis on post-award administration.Reviews award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.Consults with senior research administration staff and supervisors to interpret and communicate award documents, sponsor regulations, federal and state laws, system policies, and institutional rules.Coordinates revisions and approvals with faculty and sponsors, including budget revisions, compliance matters, PI changes, time extensions, and supplemental funding requests.Tracks project timelines, deliverables, reporting requirements, and award milestones, communicating potential issues to appropriate stakeholders.Maintains accurate award files, correspondence, approvals, and supporting documentation for audits and reporting purposes.Financial Management & ReportingPrepares documentation and enters award terms and financial information into research administration and accounting systems.Monitors expenditures against approved budgets and identifies discrepancies to support effective fund management.Processes and reviews expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related financial transactions.Approves financial commitments for compliance with sponsor guidelines.Provides financial guidance and data to researchers, departments, sponsors, auditors, and administrative offices.Monitors cost-sharing commitments and indirect cost distributions.Assists with the preparation and submission of financial and administrative reports to sponsors and internal departments.Provides financial reporting and analysis to support project oversight and decision-making.Project Closeout & Stakeholder SupportServes as a resource to researchers and departmental staff by providing routine financial and regulatory guidance.Coordinates with researchers, sponsors, and administrative offices to resolve project-related issues throughout the award lifecycle.Initiates financial closeout of sponsored research projects in accordance with sponsor requirements.Assists with award closeout activities, including expenditure reconciliation, resolution of outstanding transactions, and completion of required reports.Ensures all closeout requirements are met and projects are finalized in compliance with sponsor and institutional guidelines.Other DutiesThe above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.QualificationsRequired Education: Bachelor's degree in an applicable field or equivalent combination of education and experience.Preferred Qualifications:One to two years of relevant experience in post-award administration, grants management, sponsored projects, or project administration.Experience with budget monitoring, financial reconciliation, and expenditure tracking.Experience Proficiency with Microsoft Excel, including spreadsheets, formulas, sorting, filtering, and basic data analysis.Strong organizational, analytical, communication, and problem-solving skills.Knowledge, Skills, and AbilitiesStrong attention to detailsBasic budget and financial management skillsAbility to interpret policies, procedures, and award requirementsAbility to manage multiple tasking projects and deadlines by manage multiple priorities simultaneously while maintaining strong attention to detail and focus.Maintains organized workflows, priorities, and schedules while managing multiple tasks.Strong written and verbal communicationMicrosoft Excel or similar spreadsheet skillsAbility to maintain confidential and accurate recordsKnowledge of word processing and spreadsheet applicationsProblem-solving and analytical skillsAbility to work cooperatively with others as a teamProofreading skillsCustomer-service skills when working with principle investigators, departments, and sponsorsWillingness to learn institutional financial and project-management systemsOther RequirementsOther Requirements and Factors:This position is security sensitiveThis position will require export-control authorization prior to starting employment.This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and proceduresAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirementsWhy Join the Javelina Nation?Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:A welcoming campus communityOpportunities for professional developmentCompetitive benefits through the Texas A&M University SystemA rewarding experience of helping students achieve their academic and career goalsShared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University's culture and guide its strategic plan. More information on TAMUK's Strategic Plan and Shared Values can be found here.4DX: TAMUK employees actively engage in Franklin Covey's 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.Caring Campus: TAMUK employees embody the Institute for Evidence Based Change's Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.Compensation & BenefitsCompensation: Commensurate with experienceTexas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees' well-being, professional growth, and financial security.BENEFITS (rules, policies, eligibility apply)With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.Insurance:Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university: Employee and SpouseEmployee and ChildrenEmployee and Family coverageDental & VisionLife Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending AccountOn-Campus Wellness Opportunities:TAMUK's Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful