Personnel Administrator

Court Name/Organization Oklahoma Western Federal Public Defender Overview of the Position The Federal Public Defender for the Western District of Oklahoma is accepting applications for the position of Personnel Administrator in our Oklahoma City office. The Federal Public Defender operates under authority of Title 18, United States Code, Section 3006A(g)(2)(A), to provide legal services by court appointment to individuals accused of criminal offenses who have been deemed indigent in federal criminal proceedings throughout the Western District of Oklahoma. The Personnel Administrator assists the Administrative Officer and provides a full range of human resources generalist services to support office operations and federal defender staff. General duties and responsibilities include, but are not limited to: Perform routine tasks required to administer benefits programs, such as health benefits, life and disability insurance, workers’ compensation program, and retirement. Coordinate and/or process, enrollment changes, claims resolution, and communicate benefits information and Employee Assistance Program (EAP) to employees; Maintain and update personnel records, benefits files, and leave time and attendance system in compliance with federal government, local, and state policies. Ensure documentation and justification of all employment decisions made are complete and accurate; Assist in recruiting candidates for employment. Maintain a comprehensive orientation program for all new employees on various administrative, personnel and procedural matters. Initiate occupational health and safety training and maintain personnel training reports; Review and keep up-to-date policies and practices to maintain compliance with federal, state, and local employment laws. Research and maintain knowledge on topics, trends, and best practices for employee relations. Knowledge of Oklahoma employment law is preferred; Administer Equal Employment Opportunity (EEO) programs and comply with reporting requirements. Assure that hiring and promotion practices comply with EEO guidelines and advance diversity, equity and inclusion in the workplace; Assist the Administrative Officer in complying with the internal controls procedures of the office; prepares and reviews vouchers for payment ensuring accuracy and appropriateness; act as liaison between administration, experts, and vendors. Perform all other duties as assigned. Qualifications The ideal candidate will have at least three years of experience in human resources and/or benefits management. A bachelor’s degree from an accredited college or university is preferred. Strong communication, attention to detail, and organizational skills are required. Proficiency and computer skills including familiarity with payroll and benefits software is a plus, knowledge in Microsoft Word and Excel spreadsheets, exceptional interpersonal and organizational skills, and excellent written communication skills are required. Candidate must be a highly motivated self-starter, extremely detailed and policy oriented, able to effectively multitask, have a demonstrated work history of dependability, able to handle confidential matters with discretion, exercise mature judgment, and professional conduct at all times. As a Personnel Administrator in the Federal Public Defender office, you are a representative of a well-respected law firm and part of a cohesive management team. You work closely with all staff to fulfill the mission of a fast-paced legal office. Duties will be progressively responsive as the needs of the office change. Employee Benefits The starting salary for the position generally falls within a range of $61,722 to $116,362. The position is full-time with federal benefits. The position is excepted service and does not carry the tenure rights of the competitive Civil Service. Benefits include health and life insurance, retirement, and the Thrift Savings Plan. Salary is payable by direct deposit. This position is classified as a high-sensitive position. If an offer of employment is extended, the applicant must complete a background security investigation including an FBI name search and IRS tax check. Appointment will be subject to the applicant’s successful completion of a security investigation and a favorable report. Proof of U.S. citizenship required. Commitment to Diversity, Equity, & Inclusion : Our office values diversity, and is committed to equity and inclusion. The FPD seeks applications from a diverse group of qualified individuals in terms of race, ethnicity, nation of origin, culture, sex, gender identity and expression, languages spoken, veteran status, disability, and religion. We encourage applications from members of the BIPOC community, people who have been affected by the criminal legal system, and people from other underrepresented and historically marginalized groups. If you need reasonable accommodation for any part of the application and hiring process, please notify the agency. Application Info Applicants may apply by sending via email a letter of interest, resume, and three references as a single PDF document. Applicable experience should be described in detail. Send application in PDF format to: View email address on click.appcast.io . The Federal Public Defender Organization follows an Employee Dispute Resolution Plan approved by the U.S. Court of Appeals for the Tenth Circuit. We are an Equal Opportunity Employer committed to quality representation, diversity, and inclusion. The federal Judiciary is an Equal Employment Opportunity employer. #J-18808-Ljbffr