Senior Payroll Specialist

Job Description

Job Description

Senior Payroll Specialist - Pasadena, CA
Pay Range: $42.00 - $48.00 per hour

A well-established architecture and design firm in Pasadena is seeking an experienced Senior Payroll Specialist to join its growing team. This role will be responsible for managing the full-cycle payroll process for approximately 300 employees while ensuring accuracy, compliance, and exceptional internal customer service. The ideal candidate is highly detail-oriented, thrives in a fast-paced environment, and has strong experience with ADP Workforce Now. Experience processing union payroll is highly preferred.

Responsibilities:

• Process full-cycle payroll for approximately 300 employees on a biweekly basis
• Maintain and process payroll through ADP Workforce Now
• Review and audit payroll data for accuracy, including earnings, deductions, taxes, and timekeeping records
• Process employee status changes, new hires, terminations, garnishments, and payroll adjustments
• Ensure compliance with federal, state, and local payroll regulations
• Research and resolve payroll discrepancies and employee inquiries
• Reconcile payroll reports and assist with month-end and year-end payroll activities
• Partner with HR and Accounting to support payroll-related projects and reporting
• Maintain confidentiality of employee and payroll information
• Support payroll audits and documentation requests

Qualifications:

• 5+ years of payroll processing experience
• Experience managing full-cycle payroll for 300+ employees
• Strong proficiency with ADP Workforce Now
• Knowledge of California payroll laws and wage-and-hour regulations
• Experience with payroll audits, garnishments, deductions, and employee tax matters
• Advanced Microsoft Excel skills preferred
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Union payroll experience is highly preferred

Pay Details: $42.00 to $48.00 per hour

Search managed by: Ryan Sydow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.