Accounts Receivable Specialist

Position Summary The Accounts Receivable Specialist will support day-to-day management of customer receivables within EAE USA's SAP S/4HANA environment. Daily work will be performed within SAP S/4HANA, including invoicing, cash application, customer account maintenance, and reporting support. This role is between an entry-level position and a full AR Analyst — ideal for someone with a working foundation in accounting or AR who is ready to grow into more complex reconciliation, reporting, and revenue-related work. The role partners closely with the Accounting Team and project execution to support accurate, timely receivables reporting. Accounts Receivable & Invoicing Process and post customer invoices, payments, and credit memos in SAP accurately and on schedule. Apply customer payments and resolve unapplied cash and short-pay discrepancies. Support downpayment and milestone billing tracking for project-based customer contracts. Submit and track customer invoices through third-party procurement/e‑invoicing platforms (e.g., SAP Ariba) in addition to direct submission, ensuring timely receipt and acceptance by the customer Respond to routine customer inquiries regarding invoices, statements, and payment status. Reconciliation & Reporting Monitor customer account balances and assist with aging analysis and follow‑up collections. Support monthly AR reconciliations, including matching payments to open invoices and identifying discrepancies. Assist in preparing AR aging reports and other recurring reporting deliverables for management review. Assist with month‑end close tasks related to AR, under the guidance of the Accounting Team Lead. Customer & Master Data Support Help maintain accurate customer master data in SAP, including tax documentation (W-9s, exemption certificates). Document and follow standard operating procedures; flag process gaps or inconsistencies as they're identified. Take on increasing responsibility over time, including more complex reconciliations and customer‑specific projects, as skills develop. Responsibilities Conduct routine collection activities on past‑due accounts. Maintain records of customer communications and payment commitments. Escalate high‑risk delinquent accounts to management. Support dispute resolution with customers and internal stakeholders. Cross‑Functional Support Submit milestone invoices to Project Managers’ approvals and send the final invoice to the customer or upload them to the customer portal. Coordinate with Project Managers, Sales, and Accounting to resolve customer billing disputes. Qualifications Required 2-3 years of experience in Accounts Receivable, ideally within an AR-specific role. Working knowledge of accounting concepts (debits/credits, account reconciliation). Comfortable working in Excel, including formulas, basic pivot tables, and VLOOKUP/XLOOKUP. Strong attention to detail and follow‑through on recurring tasks. Good written and verbal communication skills. Bachelor’s degree in accounting, Finance, or a related field. Preferred Exposure to SAP or another major ERP system. Experience in a project‑based or B2B billing environment. Core Competencies Strong analytical and problem‑solving skills. High attention to detail and accuracy. Ability to communicate financial information clearly to non‑finance stakeholders. Eagerness to learn and grow into increasing responsibility over time. Process improvement mindset with a focus on efficiency and controls. High level of integrity, accountability, and professional judgment. #J-18808-Ljbffr EAE USA