Sr. Administrative Professional (School of Mathematics)

Job Title: Sr. Administrative Professional (School of Mathematics) Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 302552 About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Location Atlanta, GA Department Information The School of Mathematics instruct students from across campus, including undergraduate and graduate students. Its faculty carry out research in a wide variety of Mathematical Sciences. They are key players in several cross-disciplinary institutes, centers, and programs at Georgia Tech, including PhD programs in Algorithms, Combinatorics, and Optimization (ACO), Computational Science and Engineering (CSE), Bioinformatics, Quantitative Bioscience (QBioS), and Machine Learning (View email address on click.appcast.io). Job Summary Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff. This position may supervise lower level administrative staff. Responsibilities Job Duty 1 - Prepare and manage department budget; generate associated reports Job Duty 2 - Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.) Job Duty 3 - Coordinate unit purchasing process; track and manage purchasing activities Job Duty 4 - Originate and process correspondence, reports and other documentation Job Duty 5 - Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems Job Duty 6 - Plan meetings and other events to include scheduling, reservations, arrangements, etc. Job Duty 7 - Make travel arrangements for unit staff management and staff as directed Job Duty 8 - Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures Job Duty 9 - Provide training and ongoing work guidance (may include supervision) to administrative staff members as required Job Duty 10 - Perform other duties as assigned Job Duties will also include: Provide front desk coverage, including greeting visitors, answering calls, and responding to general inquiries. Coordinate travel arrangements and reimbursements for unit visitors. Process unit purchasing and maintain related documentation. Coordinate meetings, events, and other unit activities, including scheduling and logistical support. Maintain the copier/mail room, including supplies, service requests, and incoming/outgoing mail. Provide general administrative support and perform other duties as assigned. Required Qualifications Educational Requirements: High school diploma, GED certificate, or Vocational School Diploma Required Experience: Six to eight years of job-related experience Preferred Qualifications Preferred Educational Requirements: Bachelors degree Additional Requirement Requirements: A minimum of 2 years of experience in Higher Education Proposed Salary Pay Range : $24.00 - $27.00/hr. Knowledge, Skills, & Abilities SKILLS: This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required. USG Core Values USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Background Check A successful candidate must be able to pass a background check. Please visit: #J-18808-Ljbffr Georgia Institute of Technology