Administrative Assistant (Part-Time)

Job Description

Job Description

Qualifications:

• Proven experience in a Personal Assistant, Administrative Assistant, Executive Assistant, Office Assistant, Clerical, Receptionist, or similar office support role.
• Strong organizational skills with demonstrated experience managing high volumes of files, paperwork, and mail.
• Ability to work independently with minimal supervision and consistently follow through on tasks.
• Excellent verbal and professional communication skills, including confidence when following up with others.
• Strong attention to detail and accuracy in handling documents, records, and administrative tasks.
• Ability to manage multiple priorities and shifting workloads in a fast-paced, constantly changing environment.
• HS Diploma or GED minimum required.

Work Environment

This role is based in a business environment and operates on a hybrid schedule, with onsite work required and no work on Fridays.

The schedule averages around 32 hours per week, though some weeks may be slightly less, and hours typically range from 2434 hours per week with schedules communicated in advance.

Job Description

Will provide day-to-day administrative and personal support to company leadership within a family-owned business environment. This role serves as a trusted right-hand resource, focusing on organizing and maintaining physical files, processing mail and documentation, supporting property-related administrative tasks, and ensuring that important priorities remain on track. The position emphasizes hands-on organizational work rather than heavy computer use and requires a dependable, self-directed professional who thrives in a behind-the-scenes support role. This is an onsite contract assignment expected to last approximately 68 weeks, with the possibility of extension based on business needs, and offers a flexible part-time schedule.

Responsibilities

• Organize, maintain, and update physical files, records, and documentation to ensure quick and accurate retrieval of information.
• Process incoming mail, route items appropriately, and support mail distribution and tracking activities.
• Manage paperwork and document control for various administrative and property-related matters.
• Support property administration tasks, including organizing property-related files and documentation as directed by leadership.
• Track tasks, follow up on outstanding items, and ensure completion of assigned responsibilities in a timely manner.
• Conduct professional follow-up phone calls and communications to confirm status updates and move projects forward.
• Provide general clerical and administrative support, including filing, document organization, and basic office tasks.
• Assist with document tracking and general office administration to keep projects, communications, and priorities organized.
• Maintain confidentiality and discretion when handling personal and business information for leadership.
• Adapt to changing priorities and shifting workloads while maintaining organization and attention to detail.
• Support leadership in a hands-on, behind-the-scenes capacity, stepping in to help wherever needed.
• Maintain awareness of calendars and key dates to help keep leadership informed and organized.
• Communicate professionally with leadership and external contacts, both in person and over the phone.
• Work independently with minimal supervision, proactively identifying and completing tasks without constant direction.

Job Type & Location

This is a Permanent position based out of West Chicago, IL.

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in West Chicago,IL.

This position is anticipated to close on Oct 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.