HR & Office Operations Coordinator

Job Description

Job Description

POSITION SUMMARY

The HR & Office Operations Coordinator supports two important areas of the organization: day-to-day office operations and Human Resources onboarding and recruiting activities.

This position serves as a welcoming point of contact for employees, applicants, visitors, and vendors while helping ensure the office remains organized, professional, and operational. In addition, the coordinator works closely with the Human Resources team to support new hire onboarding, maintain accurate electronic employee files, prepare onboarding materials, and assist with recruiting activities as needed.

The ideal candidate is highly organized, service-oriented, comfortable handling confidential employee information, and able to balance multiple priorities in a fast-paced construction environment.

YOUR ROLE

Human Resources & Onboarding Support

• Support the Talent Acquisition Manager with the coordination and preparation of new hire onboarding and orientation.

• Prepare onboarding materials, documents, employee information, training resources, and other items needed prior to each new hire’s start date.

• Assist with new hire orientation activities and provide administrative and logistical support during onboarding.

• Follow up on onboarding documentation and outstanding requirements after orientation to help ensure employee records are complete.

• Create, organize, maintain, and update electronic employee files in accordance with established HR processes and confidentiality requirements.

• Help track onboarding activities, required documentation, and completion of assigned onboarding steps.

• Support recruiting activities as needed, including candidate communication, interview coordination, scheduling, and other administrative assistance.

• Support coordination of office and holiday events, including ordering food and supplies and assisting with logistics.

• Maintain confidentiality and appropriately handle sensitive employee and applicant information.

• Perform other duties as assigned, contributing to organizational success as business needs evolve.

Office Operations & Front Desk

• Greet and assist all visitors, applicants, and deliveries at the front desk.

• Answer and direct phone calls to appropriate departments; assist vendors and potential employees with inquiries.

• Respond to general emails and forward information to relevant departments (e.g., Accounting, Estimating).

• Order and maintain office supplies for multiple departments, ensuring adequate stock and timely distribution.

• Restock snacks and beverages in conference rooms and maintain overall organization in common areas.

• Sort, organize, and distribute incoming mail; prepare certified mail and manage FedEx/UPS shipments.

• Open and close front office gates and doors including securing facilities after hours.

• Maintain cleanliness and organization of office spaces and supply areas.

• Send meeting invites, reminders, and employee communications through email, text as requested.

• Perform other duties as assigned, contributing to organizational success as business needs evolve.

WHAT YOU BRNG

• High school diploma or equivalent; Associate degree preferred.

• 2+ years of experience in an Human resources or office coordinator or administrative support role.

• Bilingual in English and Spanish required.

• Strong interpersonal and customer service skills.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

• Excellent organization, time management, and multitasking skills.

• Ability to maintain professionalism and confidentiality.

• Previous experience managing front desk or office operations preferred.

PHYSICAL REQUIREMENTS

An HR/office coordinator should have the physical ability to perform a variety of tasks, including sitting for extended periods at a desk, using a computer and phone, and handling office supplies. They should be able to lift and carry light to moderate objects, such as files or office equipment, typically weighing up to 25 pounds. Additionally, the role often requires frequent walking and moving between different areas of the office, as well as the ability to navigate stairs if the office is multi-level. Manual dexterity for tasks like filing, typing, and organizing is essential, and the coordinator should be able to maintain focus and manage time effectively under varying levels of office activity.

BENEFITS

• Competitive medical, dental, and vision coverage

• Company-paid basic dental, life insurance, and short- and long-term disability

• Voluntary benefits including life, accident, critical illness, and pet insurance

• 401(k) retirement plan

• Quarterly bonus program

• Paid Time Off (PTO), paid holidays, and paid winter company break (eligible roles)

• Employee Assistance Program (EAP) and wellness resources

• Tuition reimbursement and continuing education support

• Scholarship program for dependents of eligible employees

• Company events, community engagement opportunities, and quarterly State of the Company meetings

E-Z Bel Construction, LLC is an equal opportunity employer. We encourage all qualified individuals to apply, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. E-Z Bel Construction, LLC participates in E-Verify, a federal system that allows enrolled employers to confirm the employment eligibility of newly hired employees

You should be proficient in:

• Human Resources
• Front desk
• office coordinator
• onboarding
• bilingual