Senior Executive Assistant

Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions. MINIMUM QUALIFICATIONS High School Diploma or Equivalent AND six (6) years of Administrative Experience Associate’s Degree AND four (4) years of administrative Experience Bachelor’s Degree AND two (2) years of administrative experience. CORE DUTIES AND RESPONSIBILITIES Works independently to initiate and complete Executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. Responds to requests for information from a variety of senior/executive level leaders. Independently screens phone and face to face requests for the senior/executive leadership. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested Assist senior/executive in developing and gathering data for specific projects. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. Establish and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. Researches and compiles information as requested from senior/executive. Works independently drafting personal and business correspondence, letter and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. Compiles accurate statistical, financial or unit activity data for department as assigned. Coordinates travel arrangements as needed and prepares travel reimbursement for signature. Participates in cross‑training with all other support other support staff in hospital. Prioritizes mail, messages, inquiries, etc. for senior/executive’s action or response. Works with management to coordinate and identify educational and training opportunities. PHYSICAL REQUIREMENTS Ability to sit for long periods of time. WORKING ENVIRONMENT Standard office environment. SKILLS AND ABILITIES Maintains a high level of confidentiality at all times. Excellent written and verbal communication skills. Demonstrated proficiency in Microsoft Office software (including but not limited to, Word, Outlook, Excel, and PowerPoint) Ability to work independently and exercise good judgment with exemplary attention to detail. Additional Job Description Scheduled Weekly Hours 40 Shift Exempt/Non-Exempt United States of America (Non-Exempt) Company WVUH West Virginia University Hospitals Cost Center 500 WVUH Administration Address 1 Medical Center Drive Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. #J-18808-Ljbffr