Summer Administrative Management Assistant

Summer Administrative Management Assistant Requisition ID: 180812 Job Level: Entry Level Home District/Group: Kiewit Industrial District Department: Administration Employment Type: Full Time Temporary Location: Abilene, TX, US Position Overview The Summer Administrative Management Assistant will provide on‑site administrative management support for a large‑scale data center construction project. The Assistant supports construction administration activities in a fast‑paced environment, helping to maintain accurate documentation, facilitate communication, and keep workflows organized as the project progresses. This role requires a high level of attention to detail, initiative, and professionalism, along with the ability to adapt quickly to changing project needs. Working closely with project leadership and the administrative team, the Summer Administrative Management Assistant contributes to the efficiency and organization of both field and office operations while gaining valuable exposure to construction project management processes and real‑world jobsite operations throughout the summer term, with the assignment scheduled to run through August 7th. Responsibilities Provide day‑to‑day administrative support for on‑site project operations, including meeting coordination, calendar management, phone and email communication, and general office support for the Project Frontier team. Collaborate closely with project leadership, field teams, subcontractors, and administrative staff to support ongoing project needs and special initiatives. Assist with preparation, organization, and distribution of project documentation such as reports, logs, presentations, and other administrative materials. Support internal and external communications through basic drafting, editing, organizing, and tracking correspondence and project information as directed. Process and track expense reports, invoices, purchase orders, and purchasing card transactions in accordance with company and project procedures. Maintain basic budget tracking and assist with preparing administrative or financial reports for project and company use. Coordinate, schedule, and support interdepartmental and cross‑company meetings, including preparing agendas, taking notes, and tracking follow‑up items. Qualifications Currently enrolled in a college or university program, or a recent graduate within the past year. Strong written and verbal communication skills. Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook). Solid skills with peripheral technology such as printers, digital cameras, scanners, and A/V equipment. Previous track record of successfully meeting deadlines and project expectations. Ability to work with people at all levels of the organization, including senior leadership, as needed. Outstanding attention to detail and strong organizational skills. Ability to maintain strict confidence of important, sensitive information and materials. Enthusiastic team player with an interest in helping the team stay connected and working effectively together. Work productively and meet deadlines timely. Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary. Benefits We offer our full‑time staff employees a comprehensive benefits package that’s among the best in our industry, including top‑tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer Equal Opportunity Employer, including disability and protected veteran status. #J-18808-Ljbffr