Expeditor

Job Description

Job Description

Company Description:  

For over 80 years, Puffer-Sweiven has set the standard for process control, automation, safety, and reliability equipment and service.  We help process-intensive facilities run more efficiently and safely by delivering quality products, technical support, and knowledgeable staff, all with the goal of exceeding customer expectations. 

As an Emerson Impact Partner, we offer a broad base of superior solutions including the top product lines for a given application. Our specialties at Puffer-Sweiven include: 

• Pressure Management 
• Isolation Valves & Actuation 
• Control Valves & Regulators 
• Process Control & Safety Systems 
• Oil & Gas Automation– fiscal custody metering, controls, and SCADA 
• Reliability Solutions & Services 
• Specialty Pumps & Rotating Equipment 
• Instrumentation 
• Maintenance & Repair Services 

Key Responsibilities

Schedule & Priority Alignment

• Maintain a real-time understanding of the production schedule, job priorities, and customer urgency
• Align expediting activities with value stream priorities vs. reactive requests
• Proactively identify jobs at risk of delay due to material shortages and take corrective action
• Participate in daily/weekly scheduling or production review meetings

Material Availability & Expediting

• Analyze material shortages across WIP jobs and open orders and take action to expedite required components
• Expedite vendor-supplied parts, repairs, and services to meet required in-house dates
• Monitor and drive resolution of late purchase orders and supplier delays
• Maintain visibility of critical path parts impacting job completion

Cross-Functional Coordination

• Act as the primary communication bridge between operations, procurement, and sales for material status
• Provide clear, fact-based updates on job status, including risks and recovery actions
• Support sales with accurate delivery commitments based on material reality
• Partner with buyers to ensure accurate PO promise dates and follow-ups

Warehouse & Receiving Prioritization

• Coordinate with warehouse to ensure priority receiving, inspection, and stocking of critical parts
• Drive prioritization of inbound material to match job schedule needs
• Ensure parts are quickly matched to jobs and available to technicians without delay

Reporting & Visibility

• Maintain and update open order and shortage reports with clear, actionable status
• Highlight at-risk jobs, aged shortages, and systemic delays
• Provide daily/weekly summaries of:
  • Critical shortages
  • Aging Purchase Orders
  • Jobs at risk of missing schedule

Inventory & Data Integrity Support

• Support setup and activation of new part numbers
• Assist with inventory accuracy and non-conformance resolution
• Help improve part master data and material planning accuracy

Continuous Improvement

• Identify recurring material flow issues (supplier performance, planning gaps, BOM accuracy)
• Recommend and support improvements to:
• Expediting process
• Supplier performance
• Material planning and scheduling integration
• Contribute to reducing:
  • Cycle time delays
  • Material-driven rework or waiting
  • Expedite firefighting

Qualifications

• Associate’s or Bachelor’s degree in supply chain, operations, or related field (or equivalent experience)
• Experience in industrial services, valve repair, or manufacturing preferred
• Proficiency with ERP systems, MS Office, and reporting tools
• 3+ years experience in either:
  • Material management
  • Purchasing / expediting
  • Inventory control

Core Competencies

• Operational awareness – understands production flow, bottlenecks, and scheduling impact
• Sense of urgency & prioritization – focuses effort where it drives delivery performance
• Problem solving & critical thinking – proactively addresses shortages and delays
• Communication & transparency – clearly communicates status, risks, and actions
• Accountability for outcomes – takes ownership of material availability, not just activity
• Cross-functional collaboration – works effectively with ops, sales, and procurement
• Continuous improvement mindset – seeks to reduce repeat issues and improve flow