Office Assistant

Office Assistant We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our officeproviding administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations. If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you! Administrative & Office Support Answer and direct phone calls, emails, and walk-in inquiries professionally Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents) Prepare correspondence, notices, reports, and meeting materials Schedule appointments, inspections, meetings, and vendor services Enter and maintain accurate data in property management systems Resident Relations Serve as the first point of contact for tenants Communicate maintenance requests with the maintenance team Assist with move-ins, move-outs, and tenant communications Distribute notices, keys, and other materials as needed Leasing & Property Support Assist with lease preparation, renewals, and documentation Schedule and coordinate property showings Track applications and support new tenant onboarding Help ensure compliance with Fair Housing laws and company policies Financial & Reporting Support Assist with rent tracking, invoices, and receipt organization Enter payments and expenses into accounting or property systems Support monthly reports and basic reconciliation tasks Maintain vendor and service-provider contact records General Office Duties Order office supplies and keep the office organized Assist with special projects and seasonal needs Handle confidential information with discretion Perform additional administrative duties as assigned Required Qualifications High school diploma or equivalent At least 1 year of administrative, office assistant, or customer service experience Proficiency in Microsoft Word, Excel, and Outlook Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment Preferred Skills & Experience Property management experience Fair Housing certification Customer-focused, professional demeanor Strong problem-solving and follow-up skills Dependable, proactive, and team-oriented Comfortable working with the public and managing deadlines Work Environment Office-based role with occasional tasks around the property Standard business hours, with possible limited evening or weekend coverage Primarily seated and computer-based work Occasional lifting of office materials Why Work with BlueLine? Be part of a supportive property management team Gain valuable experience in leasing, tenant relations, and office operations Contribute to a welcoming, well-organized community environment