Accounts Receivable Specialist

Job Description

Job Description

About the Job:
Global Airtech is a worldwide distributor of aircraft spare parts where we strive to provide first-class quality service to our customers. We have a high performance culture where there is a strong sense of involvement to provide the best service in the industry. We value collaboration and integrity. Join our team and help shape the financial health of our organization!
We are seeking an Accounts Receivable Specialist to support our accounting team. The AR Specialist is responsible for handling the company’s incoming payments, ensuring accurate and timely processing of invoices, maintaining accurate bookkeeping records, and resolving billing discrepancies. This role will report to the Accounting Manager and is a full-time position, located in Valencia, CA.

Responsibilities include but are not limited to:
• Regularly provides reports on collection activities, including account statuses and progress towards collection goals.
• Prepares daily bank balance and cash forecasting reports.
• Reviews accounts receivable aging reports to identify delinquent accounts and prioritize collection efforts.
• Follows up with customers via telephone and email regarding overdue accounts and outstanding balances to discuss payment arrangements.
• Investigates and resolves payment and invoice discrepancies; collaborates with internal departments to resolve if needed; coordinates with Accounts Payable on customer refunds.
• Maintains detailed records of all communication and collection activities.
• Manages daily incoming payments, including posting payments, depositing checks and processing credit cards; and applies payments accurately to customer accounts.
• Evaluates credit approval requests and/or obtains required approvals as needed.
• Prepares and issues customer invoices in accordance with contractual terms.
• Responds promptly and professionally to customer inquiries related to billing and addresses customer requests for payment documentation.
• Receives and processes credit applications.
• Approves new customers in the system and ensures receipt of necessary paperwork.
• Maintains accurate aging reports and supports monthly closing processes.
• Maintains customer tax exemption certificates.
• Manages and reviews Proof of Delivery reports to ensure all shipments have appropriate delivery documentation.

Experience:
Required
• Minimum 2-3 year’s experience in accounts receivable or general accounting
• Must have a functional knowledge of accounts receivable
• Strong general computer skills with MS Office applications including Outlook, Word, and Excel, as well as hands-on competency in accounting software or inventory management systems
• Excellent organizational and problem solving skills
• Strong written and verbal communication skills
• Time Management - ability to multitask and meet deadlines
• Ability to work independently and collaboratively as part of a team
• Builds effective working relationships across teams
• High level of attention to detail and accuracy
• Ability to identify inefficiencies and implement process improvements

Preferred
• Bachelor’s or Associate’s degree in Accounting, or related field
• Familiarity with electronic payment platforms and ACH processing
• Experience with Pentagon software program
• Experience in small to mid size privately owned company environment

We Offer:
• Performance bonus
• Medical, Dental, and Vision Insurance
• 401(k) plan
• Holiday pay
• Vacation
• Paid sick leave