Records Management Specialist

Records Management Specialist

Washington Technology Solutions (WaTech) is at the forefront nationally in integrating innovative technologies that revolutionize how state services are delivered to the people of Washington. WaTech establishes the strategic technological framework for various state domains and programs, overseeing the primary technology services throughout the state.

About the opportunity: This position is part of WaTech's Records Management Unit (RMU) within the Director's office. The Records Management Specialist is responsible for providing consultation and professional program administration on public records, records retention, litigation holds and discovery requests. This position will work under the supervision of the Records Management Supervisor.

Some of what to expect with this role:

• Assist the agency-appointed Records Officer and perform all duties under RCW 40.14.040.
• Assist with agency-wide records management training.
• Provide guidance to agency divisions on records management and retention schedules.
• Escalate novel issues or compliance/risk areas to the Records Management Supervisor.
• Perform research for public records requests.
• Serve as an active member of the team managing and coordinating public records requests from start to finish.
• Implement and/or assist with agency litigation holds.
• Conduct records searches using Microsoft eDiscovery and other tools.
• Assemble records for public records requests, retention and discovery.
• Implement and comply with all rules surrounding public records.
• Maintain log and metrics of work performed on public records requests.

Here's what we're looking for:

• Four years of experience with records management, including public records, records retention and litigation holds. An associate degree in business administration, accounting, public records, or a related field may substitute for two years' experience.
• Experience, knowledge and understanding of regulations, policies and procedures of public records.
• Strong communications, organizational and relationship building skills to coordinate between the various divisions.
• Knowledge and ability to process public records requests in their entirety, oversee records retention, perform electronic discovery searches and litigation holds.

Preference may be granted to applicants with the following:

• A bachelor's degree involving major study in enterprise content management, business administration, public administration, business law, commerce or closely allied field.
• Four years of experience in public records, records retention, litigation holds and/or electronic discovery.
• Knowledge and understanding of RCW 42.56.230 Personal Information, RCW 42.56.250 Employment and Licensing and RCW 42.56.420 Security.

Telework: The onsite requirement is potentially quarterly or as needed for records inspection appointments, archiving onsite records, and in person team meetings. This position must be within reasonable commuting distance to WaTech's Olympia, Washington office.

We value diversity and different perspectives: WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives and unique identity. We invite you to include your preferred name and pronouns in your material to ensure we address you correctly throughout the application process.

What WaTech offers: As an employee of WaTech, you'll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more.

While WaTech is headquartered in Olympia, Washington, which is near some of the country's most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work-life balance.

To learn more about WaTech and what our employees enjoy about working here, please visit our website.

Additional information about this role: This position requires a background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability to perform in the position and is a continued condition of employment.

How to apply: Applications for this recruitment will be accepted electronically. Please select the large "apply" button at the top of this announcement. In addition to completing your online application, please also include the following attachments:

• A current resume detailing your applicable experience, training and/or education.
• A letter of interest highlighting how your experience aligns with the outlined job posting.

Top candidates will be asked to provide a list of their professional references with contact information.

Reminders: A real person is reviewing your application material. It is in your best interest to complete the application in its entirety and review thoroughly before submitting. You will not be eligible to re-apply for this posting for 30 days.

Applications with missing or incomplete fields, or supplemental question responses such as "see resume" may be considered incomplete and removed from consideration.

WaTech complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States. WaTech does not use the E-Verify system. We are not eligible to extend STEM Optional Practice Training (OPT) opportunities. For more information, please visit

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. (Please redact any personally identifiable data such as social security number and date of birth prior to submittal.)

By submitting your materials, you affirm that all information is true and correct. Any untruthful information is cause for removal from the applicant pool. If hired as a result of this recruitment, the discovery of incorrect or falsified information may lead to disciplinary action or dismissal.

Recruitment process: The first round of application assessments will be conducted seven days after the initial job posting date. The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date. It is to the applicant's advantage to apply as early as possible. This recruitment may be used to fill multiple positions.

The salary range reflected above reflects the full potential for this position. The base pay offered to the selected candidate will consider the candidate's specific qualifying experience and internal equity of the existing team.

Contact us: For inquiries about this position, please contact Rebekah Wilkes at View phone number on click.appcast.io or email to View email address on click.appcast.io. If you'd like to request an accommodation for any part of the selection process, or to receive the application material in an alternate format, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or View phone number on click.appcast.io.