Staff Accountant

Staff Accountant

An established and growing organization is seeking a Staff Accountant to join its accounting team. This individual will play a key role in maintaining accurate financial records, supporting daily accounting operations, and ensuring compliance with standard accounting practices.

The ideal candidate is highly detail-oriented, organized, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Maintain accurate financial records and oversee general ledger activity
• Ensure compliance with GAAP and internal accounting policies
• Utilize QuickBooks and other internal systems to manage financial data
• Support budgeting, forecasting, and financial analysis initiatives
• Prepare financial reports and communicate key findings to leadership
• Record and post payments (ACH, checks, credit cards) accurately and timely
• Monitor aging reports and conduct weekly collections outreach
• Investigate and resolve discrepancies including missing or skipped invoices
• Manage chargebacks and improve processes to reduce risk
• Process invoices and convert receipts into bills in a timely manner
• Reconcile vendor discrepancies (pricing, quantity, missing items)
• Prepare weekly payment runs and ensure timely vendor payments
• Audit freight and supplier invoices and provide recommendations
• Perform daily bank and credit card reconciliations
• Complete month-end close activities including:
• Bank reconciliations
• A/R and A/P reporting
• Expense and prepayment analysis
• Prepare financial statements (balance sheet, income statement, cash flow)
• Investigate variances and implement process improvements
• Ensure adherence to accounting regulations and audit standards
• Maintain Certificates of Insurance (COIs) and tax documentation
• Support quarterly and annual tax filings (sales, payroll, income tax)
• Assist leadership with audit preparation and financial reviews
• Process credit memos, refunds, and transaction adjustments
• Assist with payroll processing as needed
• Support operational tasks including order processing and supply purchasing
• Participate in system and process improvements

Qualifications

• Bachelor's or Associate's degree in Accounting or related field
• 3–5+ years of hands-on accounting experience (full-cycle preferred)
• Strong knowledge of Accounts Payable, Accounts Receivable, and GL
• Proficiency in QuickBooks; experience with Shopify or similar systems a plus
• Advanced Excel skills and strong analytical ability
• Excellent attention to detail, organization, and time management
• Ability to work both independently and collaboratively
• Strong communication skills and a proactive, solutions-oriented mindset

Work Environment

• Office-based role with a fast-paced, deadline-driven workload
• May require schedule flexibility, including occasional evenings or weekends
• Team-oriented setting with cross-functional collaboration

What Success Looks Like

• Consistently accurate work delivered on time
• Strong communication with internal teams and external partners
• Ability to resolve issues efficiently and proactively
• High level of reliability, accountability, and professionalism

For immediate consideration, please email your resume to View email address on click.appcast.io

Benefits: Medical, Dental, Vision, PTO, 401K with company match, Life/Disability Insurance