Accounting & Operations Coordinator

Job Description

Job Description

Numbers matter. People matter more.

At Rutkowski Law Firm, we help families protect everything they've worked for. We're a fast-growing estate planning and elder law firm that believes exceptional client service, teamwork, and continuous improvement are what set us apart.

We're looking for an Accounting & Operations Coordinator who loves organization, enjoys keeping financials accurate, and thrives on making sure the business runs smoothly behind the scenes. This isn't just an accounting position—it's an opportunity to become a key player in a growing organization where your work directly impacts our team, clients, and future.

If you enjoy wearing multiple hats, solving problems before they become problems, and taking ownership of your work, we'd love to meet you.

$65,000

You'll be responsible for helping keep the financial and operational side of the firm running efficiently, including:

• Managing bookkeeping and maintaining accurate financial records

• Processing invoices, accounts payable, and accounts receivable

• Assisting with payroll and employee reimbursements

• Supporting budgeting and financial reporting

• Maintaining QuickBooks and ensuring data accuracy

• Managing office supplies and administrative operations

• Coordinating calendars, scheduling, and internal logistics

• Assisting with VIP client support and special projects

• Collaborating with every department to improve systems and efficiency

• Taking ownership of projects that help the firm continue to grow

• 3+ years of experience in bookkeeping, accounting, office management, or a similar operations role

• Experience with accounts payable, accounts receivable, invoicing, bank reconciliations, and payroll support

• Proficiency in QuickBooks (Online preferred) or similar accounting software

• Strong proficiency with Microsoft Office (Excel, Word, Outlook) and/or Google Workspace

• Exceptional organizational skills with the ability to prioritize multiple projects and deadlines

• High attention to detail and a commitment to accuracy

• Strong written and verbal communication skills

• Ability to maintain confidentiality and exercise sound judgment with sensitive financial and employee information

• Self-starter with an owner mentality who can work independently while collaborating effectively with a team

We are a fast-growing, client-focused estate planning and elder law firm serving families across Michigan, and what truly sets us apart is how we treat people.

Our mission is to give families peace of mind by making complex legal planning clear, personal, and actionable. We combine top-tier legal expertise with a Disney-level client experience —warm, approachable, and always centered on what’s best for the client.

We operate on the Entrepreneurial Operating System (EOS) and are guided by a strong set of core values:

• Teamwork Makes the Dream Work
• Dynamic Chameleon with a Growth Mindset
• Owner Mentality
• Family-Focused
• Disney Experience
• Don’t Act Like an Attorney

We are a collaborative, values-driven, and growth-minded team that believes the legal industry can—and should—be done differently.

If you’re someone who takes ownership, cares deeply about client experience, and wants to be part of a firm that is raising the standard of service in estate planning, you’ll thrive here.