Seasonal Alumni Event Coordinator

Position Summary

The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year-round commitment. The position supports major alumni events—including Homecoming in October and the Golden Grads Celebration in May —and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.

Seasonal Work Periods – 20 hours a week

August 1 – October 31 (Fall Event Season / Homecoming)

March 1 – May 31 (Spring Event Season / Golden Grads)

Reports to: Director of Alumni Engagement

Duties

Assist with planning, organizing, and executing alumni events (alumni events, on-campus gatherings, reginal meetups), with a strong focus on Homecoming and Golden Grads Celebration

Anticipate events and proactively solve problems before they arise

Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials

On-site support during events, offering hospitality and assistance to alumni, guests and volunteers.

Provide exceptional customer service to alumni, donors, guests, and campus partners

Assist with event setup, decorating, breakdown, and cleanup

Work effectively both independently and as part of a collaborative team

Utilize database systems and computer software for event coordination and communication

Maintain detailed records and follow established processes with accuracy

Assist with miscellaneous alumni-related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database.

Desired Qualities

Commitment to the mission of Bryan College and the integration of Christian faith in work and community life

Strong interpersonal skills, demonstrating hospitality and professionalism

Flexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required.

Self-starter with the ability to anticipate needs and take initiative

Outstanding organizational and time-management skills

Strong attention to detail

Database and computer proficiency

Creative eye for event décor and presentation

Excellent customer service and communication skills

Team-oriented attitude with the ability to work independently

Flexible schedule, including availability for occasional evenings and weekends during event season

Ability to lift 30 pounds and actively assist with event setup and teardown decorations (not tables & chairs)

Perform general office tasks as assigned

Active, hands-on role involving standing, walking, bending, lifting, decorating, and moving supplies

Indoor and outdoor event environments

Must be comfortable in a fast-paced event setting

Other Information

This is an ideal position for someone who:

• Loves event planning and creative work
• Enjoys meaningful connection with people
• Wants a seasonal position without year-round commitment
• Thrives in a faith-based, mission-driven community

  About Bryan College

Founded in 1930 with the motto Christ Above All , Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.