Construction Administrative Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary
Summit Pools is seeking a highly organized, detail-oriented, and proactive Construction Support Administrator to support our construction, remodeling, service, and warranty departments. This position plays a critical role in keeping projects moving smoothly by coordinating paperwork, tracking project progress, communicating with customers, and supporting our field teams.

If you thrive in a fast-paced environment, enjoy solving problems, and take pride in keeping things organized, we'd love to meet you.

Responsibilities

• Support construction managers and supervisors with daily administrative tasks.
• Maintain and organize project files, contracts, permits, and documentation.
• Communicate with homeowners regarding project status, selections, and scheduling.
• Coordinate inspections, permits, subcontractors, suppliers, and project-related activities.
• Track project progress and ensure information is updated in company systems.
• Generate reports and provide administrative support to management.
• Help ensure projects stay organized, on schedule, and nothing falls through the cracks.

Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication
• Professional and customer-service-oriented attitude
• Ability to multitask and work in a fast-paced environment
• Strong attention to detail and follow-through
• Proficient with Microsoft Office and computer systems
• Ability to work independently and as part of a team
• Construction or project coordination experience preferred
• Experience with Buildertrend or similar software is a plus
• Bilingual (English/Spanish) preferred but not required

Education & Experience

• High school diploma or equivalent required
• 2+ years of administrative, construction support, project coordination, or office management experience preferred

Primary Objective: Support the construction team by keeping projects, paperwork, communication, and scheduling organized from contract to completion.

• Ideal Candidate: A highly organized problem-solver who can keep projects, paperwork, and communication moving efficiently while supporting the construction team.

Competitive pay based on experience