DATA MANAGEMENT ADMINISTRATOR

Job Details Level: Experienced Job Location: Seattle Engineering Center - SEC - Seattle, WA 98108 Position Type: Full Time Education Level: 4 Year Degree Salary Range: $60,000.00 - $91,000.00 Salary/year Job Shift: Day About AeroTEC AeroTEC is an aerospace engineering, manufacturing, and flight test services company. AS9100 Rev D certified with Design Authority, we serve OEMs, airlines, and defense customers across two sites: our Seattle Engineering Center (SEC) and Moses Lake Flight Test Center (AFTC). We’re a high‑tempo environment where precision, accountability, and continuous improvement aren’t buzzwords, they’re how we operate. Role Overview The Data Management Administrator is a critical operational role at the center of AeroTEC’s document control, data integrity, and compliance ecosystem. The position manages the lifecycle of controlled documents, engineering data, and transmittals across programs, supporting quality, engineering, and program teams while ensuring compliance with AS9100, customer requirements, and export control regulations. What You’ll Do Document Control Manage the full lifecycle of controlled documents: initiation, review routing, approval, release, distribution, and revision control. Maintain document registers and configuration records in compliance with AS9100 Rev D requirements. Process Data Transmittal Memos (DTMs) accurately and on schedule, including FAA WCB coordination as required. Support internal and external audits with accurate, retrievable records. Identify and resolve document control discrepancies; escalate systemic issues with proposed solutions. Data Administration Manage high‑volume data entry, tracking, and validation across multiple concurrent programs. Maintain data integrity across SharePoint lists, internal systems (Quality Portal, MES), and program files. Generate status reports and metrics to support program and quality teams. Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery. Internal Customer Support & Problem‑Solving Serve as the go‑to resource for internal teams—engineering, programs, quality, and supply chain—when document control or data issues arise. Diagnose root causes rather than just symptoms; trace problems across systems, processes, and program history to understand why something broke. Draw on cross‑functional knowledge—QMS requirements, program context, system behavior, and regulatory obligations—to solve problems that don’t fit a standard script. Connect the dots between process A and process B; the best solutions come from people who hold the whole picture. Communicate findings and fixes clearly to stakeholders at all levels, including non‑technical internal customers. Compliance Support Adhere to export control requirements under ITAR and EAR; recognize and properly handle USML and ECCN‑classified data. Support the Trade Compliance Officer on screening, record‑keeping, and data segregation requirements. Apply CUI handling procedures per DFARS/CMMC requirements where applicable. Flag potential compliance gaps proactively. Continuous Improvement Identify process inefficiencies in document control and data workflows; propose and implement improvements. Participate in lean / CI initiatives; contribute to the Drag Reduction Program. Develop and maintain SOPs for recurring data management tasks. Qualifications Required 3+ years of document control experience in an aerospace, defense, manufacturing, or regulated industry environment. Demonstrated ability to manage high‑volume workloads accurately and independently. Strong analytical and troubleshooting skills—worked backwards from a broken outcome to find the real cause. Ability to synthesize knowledge across systems, procedures, and programs to solve novel problems. Strong working knowledge of AS9100, ISO 9001, or equivalent quality management system requirements. Proficiency with SharePoint, Microsoft 365, and document management platforms. Exceptional attention to detail; errors cost programs. Clear written and verbal communication—translate a complex issue into plain language for an engineer or an executive. Comfort with ambiguity and changing priorities—a fast‑moving operation. Preferred Export compliance experience: ITAR, EAR, USML, ECCN, or similar frameworks. Familiarity with FAA regulatory documentation processes (Form 8110, DTMs, DERs). Experience supporting CMMC, DFARS, or CUI data handling requirements. Background in aerospace manufacturing or flight test environments. Experience with process improvement methodologies (Lean, Six Sigma, or similar). Who You Are You are a self‑starter who builds systems where none exist and improves ones that do. You triage your own work, manage competing deadlines without drama, and flag problems with solutions attached. You think in terms of downstream impact; if a document ships wrong, a program feels it. You hold knowledge across multiple domains—process, regulation, system, history—and you use all of it. You are comfortable being the person other teams depend on to get it right. #J-18808-Ljbffr AeroTEC