Fleet Parts Specialist

Fleet Management Division Stockroom Technician

Under general supervision, performs all aspects of inventory, ordering, purchasing, receiving, issuing, and storing automotive and heavy equipment parts. Work involves maintaining a large and varied stock of automotive and heavy truck parts; orders parts by reviewing automobile, and various equipment parts manuals, using online resources, contacting vendors, etc.; processes work orders from mechanics; monitors and maintains parts inventory; and performs other department related duties. Reports to the Stock Room Supervisor.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Essential Job Functions:

• Research and issue a variety of automotive and heavy equipment parts as requested by fleet personnel (i.e. light duty passenger vehicles, excavators, paving equipment, fire trucks, dump trucks, school buses, street sweepers, garbage trucks, etc.)
• Maintains stockroom; receives and reviews incoming parts and non-stock shipments from vendors; check invoices for accuracy; enters data into computerized system to create history documentation and update inventory levels.
• Researches various parts utilizing multiple methods such as online vendors, schematics, parts diagrams on line, pictures of the actual part/location on equipment, conferring with technicians and computerized history to select correct parts to order; obtain quotes for competitive pricing; issues parts and supplies to mechanics and other city and school employees.
• Routinely work with outside vendors to obtain parts by several methods including online purchasing, email, and phone.
• Inspect, and verify quality and quantity of part orders received from vendors against a packing list or invoice. Accurately receive orders into inventory management system.
• Process and track the return of incorrect, unneeded parts, and core charges.
• Drives city vehicle to obtain parts and supplies.
• Operates forklift, pallet jack, and hand truck to move, load and unload supplies.
• Answers telephone calls and handles customer and vendor inquiries.
• Follows up on ETA of parts, warranties, defects and other discrepancies with vendors.
• Reviews and reconciles invoices with Bank of America Purchasing Card computer system (Works).
• Exercise excellent customer service skills at all times.
• Performs other related duties as assigned.

Required Qualifications:

• Graduation from high school, or possess GED.
• 2 years of experience in vehicle and equipment supply acquisition or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.
• Requires valid driver's license.
• Parts Specialist ASE certification is preferred.
• Forklift Operator certification, or obtain within 6 months of employment

Supplemental Information:

Knowledge of the terminology and procedures of vehicle maintenance, parts, and supplies. Knowledge of office terminology, procedures, and equipment and of business arithmetic and English. Knowledge of simple bookkeeping. Knowledge of appropriate and necessary customer service skills Ability to understand and follow oral and written instructions. Ability to maintain clerical records and prepare reports from such records. Ability to use common office machines, including popular computer-driven word processing, spreadsheet and file maintenance programs. Ability to make minor decisions in accordance with established policies. Ability to make mathematical computations accurately and rapidly. Ability to exercise tact, courtesy and firmness in contact with City personnel and outside vendors. Ability to establish and maintain effective working relationships as necessitated by work assignments. Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. Ability of speaking and/or signaling people to convey or exchange information, includes receiving instructions, oral and written assignments and/or directions from superiors. Ability to read vendor invoices and vehicle maintenance work orders. Ability to prepare requisition orders and bid sheets in proper format. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form. Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Ability to use and interpret auto mechanic terminology and language. Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; and to determine decimals and percentages. Ability to inspect items for proper length, width and shape.

Benefits

Seasonal Employees- No Benefits Part-time Employees - Sick Leave (See below) Full Time Employees are eligible for the following benefits; Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs. Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details. Paid Time Off (PTO) Yearly earnings 120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over) Sick Leave Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling. Personal Leave All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative. Health Insurance Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected. Supplemental Insurances Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance. Employer Sponsored Short Term and Long Term Disability Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year. Flexible Spending Accounts Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income. Life Insurance The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death. Optional Life Insurance Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves. Family and Medical Leave Act (FMLA) 12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work. Funeral Leave 24 hours of paid leave of absence in case of death in immediate family. Holidays Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia. Jury Duty Time off with pay with difference between jury pay and regular pay or use annual leave and keep check. 457 Deferred Compensation, ROTH IRA, Traditional IRA Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement. Employee Assistance Program Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc. Worker's Compensation Should an employee have an on the job injury, he/she could be eligible for Workmen's Compensation Benefits, except in cases of willful neglect. Pay Days Employees will be paid on the 15th and last working day of each month. Credit Union A Suffolk Credit Union is available to employees. Legal Services Employees may prepay for access to legal assistance. Notary Public Services Services available in the Human Resources Department. Alternative Work Schedule For some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.