Litigation Legal Practice Assistant

Job Description

Litigation Legal Practice Assistant

Location: Irvine, CA (In-Person)

We are seeking a highly skilled and motivated Litigation Legal Practice Assistant to join our Irvine office. This in-person position supports a dynamic litigation team and requires a proactive professional who can work independently, maintain strict confidentiality, and manage multiple priorities in a fast-paced environment.

The ideal candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike.

Responsibilities

• Draft, proofread, and format pleadings and legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Coordinate in-person and virtual meetings, including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Foster positive working relationships with clients, attorneys, and staff.
• Conduct research as requested by attorneys or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time using Intapp Time.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.

Requirements

• High School Diploma or GED required; associate or bachelor's degree preferred.
• Minimum of 5+ years of experience as a litigation legal assistant.
• Experience in Complex Litigation and Trial is preferred.
• Proven ability to work independently and exercise sound judgment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Proficiency in Microsoft Office Suite; advanced Excel and PowerPoint skills preferred.
• Experience with electronic databases and document management systems.
• Familiarity with NetDocuments or similar document management systems preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -042026-419379