Front Desk-Main Office School Administrative Assistant

Position Overview: Preston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors. This role is essential to the daily operations of the school, requiring strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Serve as the primary point of contact at the front desk, greeting visitors and answering incoming phone calls in a courteous and efficient manner
• Manage daily student attendance, including recording absences, late arrivals, and early dismissals, and communicating with families as needed; process transcript requests for alumnae as requested and handles transfer records
• Coordinate and assign daily class coverages for faculty in the event of absences
• Process and distribute OMNY cards to eligible students
• Create and maintain student identification cards
• Process student working papers in accordance with New York State regulations
• Perform general data entry and maintain accurate records across school systems
• Monitor, track, and order office and school supplies as needed
• Provide basic troubleshooting support for office operations, including equipment and logistical issues
• Assist with general clerical duties and provide support to school administration as needed

Qualifications:

• High school diploma required; associate's or bachelor's degree preferred
• Prior experience in a school or administrative office setting preferred
• Strong organizational, multitasking, and problem-solving skills
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office, Google Suite, and general data management systems
• Ability to maintain confidentiality and handle sensitive information with discretion
• Bilingual: English/Spanish Preferred

Work Environment: This position operates in a busy school office environment with frequent interaction with students, staff, and families. The ability to remain calm, professional, and solution-oriented is essential.