Automotive Office Assistant

Job Description

Job Description

Automotive Dealership Office Assistant

Auto Exchange Chevrolet

Our company has an outstanding opportunity for a results-focused, highly driven and experienced individual to perform various clerical duties and accounting functions as determined by the Office Manager.

***Some accounting knowledge is required for consideration of this position.***

Job Responsibilities

• Performs A/P and/or A/R functions, deposits, cash receipts, billing, etc.
  
• Coordinates month-end and quarterly accounting reviews
  
• Prepares daily inventory and units sold reports
  
• Updates client records as needed
  
• Verifies data, completes state forms, makes disbursement for taxes and fees, and submits to the state
  
• Processes new car and pre-owned registrations on dealer's software system
  
• Processes pre-owned vehicle title transfers
  
• Prepares and distributes title envelopes
  
• Maintains follow-up on all incoming titles
  
• Maintains and reconciles schedules for tax, title and license payable and lien payoffs
  
• Processes payoffs on trade-ins and floor plan, pulls contracts and forwards to financial institutions
  
• Verifies finance and insurance (F&I) data to documents
  
• Reconciles inventory schedules as assigned on a weekly and monthly basis
  
• Processes rebates
  
• Attends department meetings
  
• Provides support to Office Manager
  

Education and/or Experience

• Automotive dealership experience preferred but not required
  
• Accounting knowledge required (college degree and/or work experience)
  
• Current Notary Public commission preferred
  

• Compensation is based on experience and is competitive with the retail automotive market.
  
• We offer an excellent benefits package.
  

Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.